Construction Accounts Payable Specialist (421)

The Ravin Group; Fort Wayne (IN); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

The Ravin Group seeks an organized Construction Accounts Payable Specialist in Fort Wayne, IN to support project accounting and invoicing processes. You will verify invoices, code costs to projects, and help ensure timely payments and accurate job costing.

You will collaborate with project managers, vendors, and subcontractors, handling month-end tasks and reconciliations. The role emphasizes accuracy, independence, and teamwork in a project-driven environment.

Qualifications

• 1 year of accounts payable or related experience.
• Construction accounting experience preferred.
• Experience with construction job costing or project accounting is a plus.
• Strong Excel and Word skills.
• Detail-oriented with excellent organizational skills.
• Ability to learn new financial systems quickly.
• Professional written and verbal communication.
• Ability to work independently and with a project team.

Responsibilities

• Review vendor and subcontractor invoices for accuracy, proper coding, and project allocation.
• Enter and process invoices through the accounting system.
• Respond to vendor questions regarding invoices, payments, and account information.
• Assist with month-end and year-end accounting activities.
• Prepare account reconciliations and supporting analyses as needed.
• Process job cost corrections and adjustments to maintain accurate project records.
• Assist with monthly customer billing and related documentation.
• Maintain organized accounting records and supporting documentation.
• Work with project managers, project accountants, vendors, and subcontractors to resolve accounting issues.
• Research discrepancies and follow through to resolution.
• Support other accounting and administrative functions as assigned.

Skills

Excel

Word

Attention to detail

Analytical skills

Communication

Independent work

Team orientation

Learning mindset

Education

Bachelor's degree

Tools

Construction accounting software

Job costing

Job description

Construction Accounts Payable Specialist

Fort Wayne, IN

The Construction Accounts Payable Specialist provides accounting and administrative support for construction projects, with primary responsibility for invoice processing, job cost accuracy, reconciliations, and project billing support.

This position works closely with project managers, project accounting staff, vendors, and subcontractors to ensure financial information is accurate, properly documented, and processed on schedule. The successful candidate will be detail-oriented, organized, responsive, and comfortable learning construction-specific accounting systems.

Construction Accounts Payable Specialist Key Responsibilities

• Review vendor and subcontractor invoices for accuracy, proper coding, and project allocation.
• Enter and process invoices through the company's accounting system.
• Respond to vendor questions regarding invoices, payments, and account information.
• Assist with month-end and year-end accounting activities.
• Prepare account reconciliations and supporting analyses as needed.
• Process job cost corrections and adjustments to maintain accurate project records.
• Assist with monthly customer billing and related documentation.
• Maintain organized accounting records and supporting documentation.
• Work with project managers, project accountants, vendors, and subcontractors to resolve accounting issues.
• Research discrepancies and follow through to resolution.
• Support other accounting and administrative functions as assigned.

Construction Accounts Payable Specialist Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in Accounting, Finance, or a related field preferred.
• At least 1 year of accounts payable, accounting, construction accounting, or related experience; relevant internship experience may be considered.
• Construction industry experience preferred.
• Familiarity with job costing, project accounting, or subcontractor/vendor billing is a plus.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience with construction project management or accounting software is preferred.
• Ability to quickly learn new financial and project management systems.
• Strong attention to detail and accuracy.
• Excellent organization, prioritization, and follow-through.
• Strong analytical and problem-solving abilities.
• Professional written and verbal communication skills.
• Ability to work independently while effectively supporting a project team.

Ideal Candidate

The ideal candidate is an organized accounting professional who enjoys working in a project-driven environment. They are comfortable reviewing detailed financial information, identifying discrepancies, communicating with vendors and project teams, and managing multiple deadlines. Construction accounting experience is valuable, but candidates with strong accounting fundamentals and a willingness to learn may also be successful in the role.

Job Type: Full-time

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s)

• What accounting software do you have experience with?
• Do you have experience with construction job costing or project accounting?
• Have you reviewed invoices to determine the correct project, cost code, or account allocation?
• Able to pass a drug screen and background check?

Education

• Bachelor's (Preferred)

Experience

• Accounts payable: 1 year (Required)
• Construction Accounting: 1 year (Preferred)

Work Location: In person