Construction A/R Billing Specialist (AIA & T&M)

Talentify; Sterling (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Time Off & PTO

Job summary

Aston Carter is seeking an Accounts Receivable Specialist for a contract role based in Sterling, VA. The role focuses on high-volume AIA and T&M billings, ensuring invoice accuracy, and supporting month-end processes.

The ideal candidate has about 12 years in AR or billing, preferably in construction, strong Excel skills, and experience with Bluebeam and document management. You will collaborate with Project Managers and maintain organized records.

Qualifications

• 12+ years of experience in Accounts Receivable, billing, or related accounting functions.
• Hands-on experience processing AIA billings and/or Time & Material (T&M) billings.
• Strong attention to detail with a commitment to invoice accuracy and data integrity.
• Excellent organizational skills and the ability to maintain structured electronic records.
• Proven ability to manage a high volume of transactions while consistently meeting deadlines.

Responsibilities

• Prepare and process high-volume AIA and Time & Material (T&M) billings on a monthly basis.
• Manage approximately 100 AIA billings and 700 T&M billings each month while maintaining accuracy and timeliness.
• Review all billing information for accuracy and completeness prior to invoice submission.
• Complete and compile client-specific billing forms and supporting documentation required with invoices.
• Upload invoices and all supporting documents into customer billing portals according to client requirements.
• Coordinate with Project Managers to ensure invoices are prepared correctly and ready for customer submission.
• Maintain organized electronic records of billing documentation and supporting files for easy retrieval and audit readiness.
• Scan and upload documents into the company network as part of month-end close activities.
• Use Bluebeam to scan, organize, and file documents within MDrive following established naming conventions.
• Assist with additional accounts receivable and billing-related tasks as needed to support the overall accounting function.

Skills

12+ years AR experience

AIA/T&M billing

Attention to detail

Organizational skills

High-volume processing

Excel proficiency

Fast-paced environment

Stakeholder collaboration

Construction billing

AIA processes

Bluebeam

Accounting/Finance degree

High invoice volumes

Strong communication

Education

Associate or Bachelor degree in Accounting/Finance/Business

Tools

Bluebeam

Microsoft Office

PDF markup software

Job description

Aston Carter is seeking an Accounts Receivable Specialist for a contract role based in Sterling, VA. The role focuses on high-volume AIA and T&M billings, ensuring invoice accuracy, and supporting month-end processes.

The ideal candidate has about 12 years in AR or billing, preferably in construction, strong Excel skills, and experience with Bluebeam and document management. You will collaborate with Project Managers and maintain organized records.