Executive Administrative Assistant to the Superintendent and School Committee

Acushnet Public Schools; Acushnet (MA); On-site; USD 55,000 - 65,000; Full time

Job summary

Acushnet Public Schools in Acushnet, MA is seeking an Executive Administrative Assistant to the Superintendent and School Committee. This full-time role requires discretion, superb writing and calendar management to keep the Superintendent’s Office responsive and organized.

You will prepare correspondence, manage agendas and minutes, post meetings, coordinate HR-related documents, and support staff and stakeholders with professional, confidential service.

Qualifications

• Associate’s Degree or equivalent plus five years relevant secretarial experience or training.
• Five years HR experience with a focus on Employee Relations.

Responsibilities

• Serve as confidential executive assistant to the Superintendent.
• Coordinate and support activities of the Superintendent’s Office.
• Prepare letters, reports and other official documents.
• Maintain School Committee agendas, minutes and files.
• Post meetings with Town Clerk and distribute materials.
• Manage calendar for meetings and events for the Superintendent and School Committee.
• Assist with employment contracts, payroll packets and HR records.

Skills

Strong writing skills

Effective communication

Discretion and confidentiality

Calendar management

Administrative liaison

Education

Associate’s Degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Calendar

Job description

Executive Administrative Assistant to the Superintendent and School Committee

Acushnet Public Schools Acushnet Public Schools - Acushnet, Massachusetts Open in Google Maps

Job Details

Job ID: 5939221

Application Deadline: Posted until filled

Posted: Sep 24, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

GENERAL DUTIES:

• Serves as confidential executive assistant to the Superintendent of Schools. Working with a minimum of supervision, the Executive Assistant to the Superintendent performs duties of varied and responsible nature, requiring accuracy, good judgment, confidentiality, and the ability to work well with people under pressure. The Executive Assistant will coordinate, carry out and support activities essential to the efficiency, effectiveness and responsiveness of the Superintendent’s Office. The Executive Assistant will contribute to the smooth and efficient operation of the Superintendent’s Office to maximize a positive impact on the education of students and support to staff.
• Displays a high degree of professionalism at all times and models tact and sensitivity to assure that telephone callers and office visitors are handled in accordance with best customer service practices.
• Exercises sound judgment and decision-making skills to resolve many sensitive matters, referring persons to the office that can best address their needs and concerns most effectively.
• Maintains the highest level of confidentiality related to work and information handled by the Superintendent’s Office, including but not limited to personnel issues, collective bargaining, School Committee business, and other sensitive information.
• Demonstrable oral, written communication and organizational skills.
• Proven ability to work with a varied community of school system stakeholders and assume responsibility for making certain decisions in accordance with established policy.
• A sense of humor and a proven ability to work in a polite and friendly manner with all staff members and with the larger educational community.
• Composes and prepares various correspondence at the direction of the Superintendent, including but not limited to letters, contracts, reports, notices, recommendations, requests for information, and other legal records.
• Maintains a file of items to be included on the agenda for School Committee meetings.
• Posts with Town Clerk all meetings of the School Committee as required by law.
• Prepares the final School Committee agenda and background material, assembles packets and distributes same to School Committee members and members of the administrative staff. In addition, distributes agenda to building principals and district administrators.
• Records and transcribes the minutes of school committee as well as maintains permanent files of School Committee minutes and makes them available to the public in keeping with School Committee rules.
• Updates district website with School Committee meeting postings, agendas, and minutes.
• Receives and screens all incoming mail to the Superintendent’s Office and distributes as directed by the Superintendent.
• Handles calendar management and overall executive logistics for meetings and conferences for the Superintendent and School Committee.
• Assists in the organization and preparation of legal information pertinent to the school system.
• Assists in the operation of the school department by developing the school calendar, and other documents related to the opening and closing of the school year.
• Prepares and maintains the postings and job descriptions for available positions throughout the district.
• Meets with new hires to execute employment contracts and complete payroll packages.
• Maintains employee personnel folders.
• Keeps accurate record of new and exiting employees each year.
• Coordinates and updates Substitute Teacher lists.
• Obtains, gathers and organizes pertinent data as needed.
• Coordinates professional learning opportunities for school-based and central office administrative assistants.
• Assists in the collection of information to prepare reports and presentations required by the Superintendent, School Committee, Department of Elementary and Secondary Education, or other agencies.
• Serves as a specialist for employee relations, employment law, policy interpretation, compliance and training.
• Acts as a liaison to building administration and employees with questions and concerns about employment helping to ensure fair and consistent treatment of employees.
• Conducts internal investigations regarding employee complaints and concerns.
• Recommends resolutions for employee relation matters.
• Provides guidance to Administration and staff regarding the resolution of work related matters.
• Conducts training as it relates to employer relation matters to Administration and staff as needed.
• Performs such other tasks and assumes such other responsibilities as the Superintendent may assign or delegate.

Position Type: Full-time

Salary: $55,000 to $65,000 Per Year

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Demonstrated strong writing skills and full proficiency with Microsoft Word, Microsoft Excel, PowerPoint, Google Calendar, and all other applicable office software.
• Demonstrated ability to effectively communicate with staff, parents, and the community.
• Demonstrated ability to collect, process and maintain confidential data related to staff and/or students.
• Demonstrated ability to take initiative and work collaboratively with others within a central management office and to complete work with minimal supervision.
• Demonstrated ability to apply sound policies and procedures to executive office work, including maintaining confidentiality, coordinating multiple tasks and scheduling work efficiently - flexibility is a must.
• Demonstrated ability to contribute to a professional office atmosphere and has strong interpersonal and communication skills.
• Demonstrated ability to prepare official correspondence, organize information and generate periodic reports.
• Excellent attendance record is essential.
• A willingness to become independently knowledgeable about the School Department and School Committee.
• EDUCATION AND/OR EXPERIENCE:
• Associate’s Degree or equivalent plus five (5) years relevant secretarial experience or training.
• A minimum of five (5) years Human Resources experience with a focus on Employee Relations
• Strong knowledge of FMLA, MMLA, SNLA, ADA, CORIs and Workers Compensation required.
• Familiar with employment laws including MA General Laws Chapter 71.
• TERMS OF EMPLOYMENT
• Non-union, calendar year position Hours: 8 - 4 p.m. plus monthly evening school committee meetings
• Salary and benefits will be negotiated in accordance with experience.
• Citizenship, residency or work visa required

Contact Information

• Paula Bailey , Superintendent
• 708 Middle Road Ste 1
• Acushnet, Massachusetts 02743
• Phone: [phone]
• Email: [e-mail]

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