Conference Room & Office Services Coordinator

Canon Business Process Services, Inc.; Irvine (CA); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Comprehensive training and development

Job summary

Canon Business Process Services, Inc. in Irvine is seeking a reliable facilities/food service helper to set up and disassemble conference rooms, handle catering deliveries, and prepare food for meetings. The role also supports mail and interoffice tasks as needed.

You will manage room setups, stock supplies, deliver food on carts, ensure timely orders, and maintain cleanliness of spaces. Requires HS diploma, 1 year of related experience, and willingness to work overtime.

Qualifications

• High school Diploma or equivalent.
• 1 year of related experience.
• Ability to perform routine functions of equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime and meet deadlines

Responsibilities

• Set-up conference room for scheduled meetings
• Disassemble conference room and store furniture and equipment
• Organize and distribute supplies to client employees as detailed in job requests
• Monitor inventory of equipment and supplies
• Receive catering orders from vendors
• Prepare food for delivery
• Prepare food for delivery to conference rooms by placing on service carts
• Food service setup in conference room as per order details
• Ensure timely delivery of all catering orders
• Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
• Clean and organize conference room by removing food and catering supplies
• Clean table tops, phones and dry erase boards
• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
• Wrap, seal, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines
• Log outgoing and incoming items as required and review for accuracy/completeness
• Clean, stock, and organize pantries with appropriate items
• Order food and beverages for meetings / functions when needed
• Clean-up meeting spaces at conclusion of meeting

Skills

Customer service

Attention to detail

Teamwork

Overtime readiness

Education

High school Diploma or equivalent

Job description

Canon Business Process Services, Inc. in Irvine is seeking a reliable facilities/food service helper to set up and disassemble conference rooms, handle catering deliveries, and prepare food for meetings. The role also supports mail and interoffice tasks as needed.

You will manage room setups, stock supplies, deliver food on carts, ensure timely orders, and maintain cleanliness of spaces. Requires HS diploma, 1 year of related experience, and willingness to work overtime.