Office Services Representative I

Canon U.S.A., Inc.; Irvine (CA); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training and development

Positive work environment

Employee discounts on entertainment, 


services nationwide

Job summary

Canon Business Process Services in Irvine, CA is seeking an Office Services Representative I to support conference room setup, food service and mail handling. The role includes preparing meals for deliveries, stocking pantries and ensuring timely delivery of catering orders.

The position requires a high school diploma, 1 year of related experience and the ability to work OT. This on-site role offers competitive pay and benefits and opportunities for internal training.

Qualifications

• High school diploma or equivalent required.
• 1 year of related experience preferred.
• Able to perform routine functions of common office equipment and systems.
• Excellent customer service and professional appearance required.
• Ability to work overtime and meet deadlines.

Responsibilities

• Set up conference rooms for scheduled meetings.
• Disassemble and store conference room furniture and equipment.
• Distribute supplies to client employees per requests.
• Monitor equipment and supplies inventory.
• Receive catering orders from vendors and prepare food for delivery.
• Deliver food for conferences and service carts.
• Ensure timely delivery of all catering orders.
• Maintain cleanliness of catering supplies and pantries.
• Handle mail and packages as needed across floors.

Skills

Customer service

Equipment operation

Overtime availability

Professional attitude

Education

High School Diploma or equivalent

1 year of related experience

Job description

Office Services Representative I

Job Locations

US-CA-IRVINE

Fixed Salary

USD $17.00/Hr.

Overview

Under general supervision, is responsible for set-up and disassemble of conference room, receiving catering deliveries; preparing food for delivery to conference rooms, and completing food service setup. This includes but is not limited to tables, chairs, equipment, paper, writing instruments, etc. May perform additional duties such as mail, packages and interoffice correspondence handling and dispatching for all classes of mail if needed.

Responsibilities

• Set-up conference room for scheduled meetings
• Disassemble conference room and store furniture and equipment
• Organize and distribute supplies to client employees as detailed in job requests
• Monitor inventory of equipment and supplies
• Receive catering orders from vendors
• Prepare food for delivery
• Prepare food for delivery to conference rooms by placing on service carts
• Food service setup in conference room as per order details
• Ensure timely delivery of all catering orders
• Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
• Clean and organize conference room by removing food and catering supplies
• Clean table tops, phones and dry erase boards

Additional responsibilities may include:

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness
• Clean, stock, and organize pantries with appropriate items
• Order food and beverages for meetings / functions when needed
• Clean-up meeting spaces at conclusion of meeting

Qualifications

• High school Diploma or equivalent
• 1 year of related experience
• Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

• Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
• May lift and/or move up to 50lbs.

What We Offer

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!

Canon Business Process Services is committed to providing equal employment opportunities to all applicants for employment and employees and does not discriminate in employment on the basis of race, color, religion, religious creed (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding or related medical conditions),gender, gender identity/transgendered status, gender expression, national origin (including language use), ancestry, citizenship status, age, marital status, familial status, physical and/or mental disability (including HIV/AIDS, cancer and genetic characteristics), protected medical condition as defined by applicable state and/or local law, military and/or veteran status, sexual orientation, genetic information, political affiliation, domestic violence victim status or any other protected category.