Conference & Office Services Specialist

RRD; Los Angeles (CA); On-site; USD 26,000 - 36,000; Full time

Job summary

RRD in Los Angeles, CA is seeking an Office Services professional to manage conference room logistics and hospitality support. You will set up rooms, handle A/V, order catering, and assist in daily front-desk tasks to ensure smooth client experiences.

The role emphasizes strong communication, organization, and teamwork in a fast-paced environment, with opportunities to train new hires and optimize processes while adhering to client site policies.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year professional experience preferably in hospitality, restaurant or housekeeping.
• Ability to work in a fast-paced, high-energy environment.
• Strong interpersonal and written communication skills.
• Able to work independently and as part of a team.

Responsibilities

• Check the conference room and meeting schedule throughout shift and ensure meetings are set up accurately.
• Set up conference rooms with audio/visual equipment, food, beverages, utensils, ice, etc.
• Clean up conference rooms after use and return property to vendors as needed.
• Prepare coffee and other beverages in assigned kitchens each morning.
• Clean up coffee makers and pantry in the evening and throughout the day.
• Communicate with supervisor or client on meeting request concerns or deadlines.
• Maintain inventory of catering supplies and order supplies as needed.
• Place orders for food and beverages for meetings.
• Coordinate with personnel, food merchants, and vendors to ensure competitive pricing and quarterly reviews.
• Ensure value-added products/services are secured at vetted competitive rates.
• Perform vendor selection and management for department services and/or products.
• Assist in training new hires.
• Prioritize workflow and assist in process improvement ideas.
• Answer telephone in Office Services center.
• Adhere to Williams Lea policies and client site policies.
• Use equipment and supplies in a cost-efficient manner.
• Must be able to lift up to 50 lbs on a regular basis.
• Provide back-up support to Reception and/or Office Services as needed.

Skills

Strong interpersonal communication

Excellent organizational skills

Good written communication

Good problem-solving skills

Professional telephone demeanor

Fast-paced, high-energy work

Multitasking across projects

Customer service oriented

Self-motivated with can-do attitude

Anticipate client needs for meetings

Independent decision making

Team player

Education

High school diploma or equivalent

Tools

Audio/visual equipment operation

Job description

RRD in Los Angeles, CA is seeking an Office Services professional to manage conference room logistics and hospitality support. You will set up rooms, handle A/V, order catering, and assist in daily front-desk tasks to ensure smooth client experiences.

The role emphasizes strong communication, organization, and teamwork in a fast-paced environment, with opportunities to train new hires and optimize processes while adhering to client site policies.