Hospitality Associate

RR Donnelley & Sons; Los Angeles (CA); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Life insurance

Disability insurance

Tuition assistance

Job summary

RR Donnelley & Sons is seeking a Hospitality Associate to provide hospitality and catering services at client sites, including conference room setup and reception support. You will manage AV equipment, order food and beverages, and ensure rooms are ready for meetings with attention to detail.

The role requires a high school diploma and at least 1 year in hospitality or related fields, plus strong customer service and teamwork abilities.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year hospitality, restaurant or housekeeping experience.
• Ability to lift up to 50 lbs and stand for long periods.
• Strong customer service and communication skills.
• Ability to work in a fast-paced environment.
• Professional attire and demeanor.

Responsibilities

• Set up and maintain conference rooms per client requests.
• Provide hospitality and catering services at client sites.
• Assist in office services tasks and reception.
• Coordinate with vendors and food merchants.
• Answer phone calls in Office Services center.
• Train new hires and support team.

Skills

Interpersonal skills

Organizational skills

Written communication

Customer service

Teamwork

Problem-solving

Multi-tasking

Telephone etiquette

Education

High school diploma

Tools

AV equipment

Job description

Company Description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Position Summary

The Hospitality Associate position is responsible for providing hospitality and catering services as a client site including conference room set‑up, reception assistance and other general office support as needed (copy, mail and intake functions).

Job Duties

• Check the conference room and meeting schedule throughout shift and make note of any changes to ensure meetings are set‑up accurately.
• Set up conference rooms according to client's request, including audio/visual equipment, food, beverages, utensils, ice, etc.
• Clean up conference rooms after use and return property to vendors if necessary.
• Prepare coffee and other beverages in assigned kitchens each morning.
• Clean up coffee makers pantry in each kitchen in the evening and throughout the day.
• Communicate with supervisor or client on meeting request concerns or deadline issues.
• Maintain inventory of catering supplies and order supplies as needed.
• Place orders for food and beverages for use during meetings.
• Coordinate and act as liaison with personnel, food merchants, selected contact and outside vendor(s) to ensure the pricing is competitive and reviewed quarterly.
• Ensure the value‑added products and services are secured at competitive rates that have been vetted.
• Perform appropriate vendor selection and management associated with department services and/or products.
• Assist in training new hires.
• Prioritize workflow.
• Assist in process improvement ideas.
• Answer telephone in Office Services center.
• Adhere to Williams Lea policies in addition to client site policies.
• Use equipment and supplies in a cost‑efficient manner.
• Must be able to lift up to 50 lbs. on a regular basis.
• Provide back‑up support to Reception and/or Office Services as needed.

Working Conditions

• Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
• The general work environment is professional.
• Potential hazards are involved in working with hot food and cleaning supplies.
• Must be able to work standing up all or most of the time.
• Ability to work overtime as needed.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year professional experience preferably in hospitality, restaurant or housekeeping industry.
• Able to make independent decisions that conform to business needs and policy.
• Strong interpersonal communication skills required.
• Excellent organizational skills required.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Strong attention to detail is required.
• Must work well in a team environment.
• Professional attire and demeanor required.
• Good written communication skills.
• Good problem‑solving skills, with the ability and understanding of when to elevate a problem to a supervisory level.
• Ability to work in a fast‑paced, high‑energy environment.
• Ability to work on multiple projects simultaneously.
• Ability to operate basic audio/visual equipment.
• Professional telephone demeanor.
• Ability to anticipate client's needs for meetings and events.
• Must be self‑motivated with a positive can‑do attitude.
• Proven customer service skills are required to create, maintain and enhance customer relationships.

Additional Information

The rate of pay for this role at the noted RRD location is $20 to $21 per hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD's benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

Shift: Monday to Friday, 9:30am-6:30pm

All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans