Community Office & Events Coordinator

Sun Communities; Napa (CA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) matching

Employee assistance

Identity theft insurance

Perks & discounts

Site rent discount

Paid sick leave

Paid holidays

Job summary

Sun Communities is seeking an Office Coordinator to support the day-to-day administrative operations at our Napa community. You will greet guests, manage communications, process invoices, prepare reports, coordinate events, and assist with marketing materials under the Community Manager's guidance.

The role requires solid administrative experience, a professional appearance, and a valid driver's license. Strong communication and problem-solving skills are essential for success in this fast-paced

Qualifications

• High School Diploma or GED required.
• 2 years in administrative experience required.
• 6 months in NetSuite preferred.
• 6 months in property management office experience preferred.
• Excellent written and verbal communication skills.
• Excellent problem solving skills.
• Professional appearance.
• Must have a valid driver’s license.

Responsibilities

• Greets and establishes rapport with guests, current and prospective residents.
• Prepares and distributes resident and community communications.
• Collects and posts resident payments and fees in Yardi; records and issues receipts.
• Completes and reconciles community reports and maintains records.
• Performs general administrative functions (phone, typing, copying, faxing, filing).
• Reviews and codes invoices for Community Manager approval.
• Schedules clubhouse rentals and processes rental fees.
• Maintains office supplies and places supply orders.
• Makes collection calls for site rent payments and handles bad debt submissions.
• Processes resident move-ins and move-outs per Operations Manual.
• Assists with planning resident relations events and activities.
• Assists with marketing materials for homes and community information.
• Entering prospect information into Yardi and referring sales prospects to Community Manager.
• Assists with showing homes and rental applications as directed by Community Manager.
• Coordinates with Underwriting for approvals on resident applicants; tracks approvals/denials.
• Maintains petty cash and records expenditures.
• Prepares bank deposits and daily bank runs.
• Driving is an essential function with travel to deposit funds, show homes, and pick up supplies.
• Other duties as assigned.

Skills

Administrative experience

Communication skills

Problem solving

Driving license

Education

High School Diploma or GED

Tools

NetSuite

Job description

Sun Communities is seeking an Office Coordinator to support the day-to-day administrative operations at our Napa community. You will greet guests, manage communications, process invoices, prepare reports, coordinate events, and assist with marketing materials under the Community Manager's guidance.

The role requires solid administrative experience, a professional appearance, and a valid driver's license. Strong communication and problem-solving skills are essential for success in this fast-paced