Community Admin & Events Coordinator

Sun Communities; South Bend (IN); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical, dental and vision plans

On-site fitness center

401(k) with company match

Paid time off

Parental leave benefits

Employee assistance program

Tuition reimbursement

Job summary

Sun Communities in South Bend, IN is seeking an Office Coordinator to manage routine office work and assist with coordinating community events.

You will greet residents, handle communications, process rents and move-ins, maintain records, and support marketing materials as directed by the Community Manager. A high school diploma and admin experience are required; NetSuite experience and a valid driver’s license are preferred.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative experience required.
• Proficiency with NetSuite preferred.
• Experience in property management office preferred.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities.
• Professional appearance and valid driver's license.

Responsibilities

• Greets guests and residents; handle comments and complaints.
• Prepare and distribute notices, lease addendums and renewals.
• Process rents, deposits, fees in Yardi and issue receipts.
• Prepare monthly accounting and activity reports; maintain records.
• Answer phones, type, copy, fax and file.
• Review and code invoices for approval.
• Schedule clubhouse rentals and process fees.
• Maintain office supplies and place orders.
• Make collection calls and handle bad debt submissions.
• Process move-ins/move-outs per Operations Manual.
• Assist with resident relations events and marketing materials.
• Refer prospects to Community Manager; enter data into Yardi.
• Show homes to prospective residents and assist with applications.
• Coordinate with Underwriting for approvals; track statuses.
• Maintain petty cash; record expenditures.
• Prepare bank deposits and daily bank runs.

Skills

Administrative experience

Communication skills

Problem solving

Professional appearance

Driver's license

Education

High School Diploma or GED

Property management office experience

Tools

NetSuite

Job description

Sun Communities in South Bend, IN is seeking an Office Coordinator to manage routine office work and assist with coordinating community events.

You will greet residents, handle communications, process rents and move-ins, maintain records, and support marketing materials as directed by the Community Manager. A high school diploma and admin experience are required; NetSuite experience and a valid driver’s license are preferred.