Commercial Loan Closings Specialist

Landmark Credit Union; Appleton (WI); On-site; USD 55,000 - 90,000; Full time

Job summary

Landmark Credit Union in Wisconsin is seeking an experienced Loan Closing Administrator to support the Commercial Banking Department by administering commercial loan closings and coordinating due diligence, closing documents, and liaison with lenders, attorneys, title companies, and processing teams.

You will manage the closing pipeline, verify documents, attend closings as needed, review packages for accuracy, and ensure compliance with loan approval guidelines.

Qualifications

• Requires high school diploma and 5 years in preparing or reviewing legal/financial documents.
• Experience with Microsoft Office and documentation systems used for loan processing.
• Strong verbal and written communication, problem-solving, and organizational skills.
• Knowledge of loan processing, real estate and commercial documentation preferred.
• Ability to balance multiple priorities in a fast-paced, confidential environment.
• Strong interpersonal skills and customer service orientation.
• Understanding of company policies and relevant state/federal laws.

Responsibilities

• Facilitates the loan closing process by serving as liaison between lenders, external legal counsel, title companies, and internal credit and loan processing departments.
• Manages loan closing pipeline and communicates timelines with internal loan processing department, lenders, title companies, and attorneys throughout the loan process.
• Requests appropriate supporting documents including organizational documents, title work, flood searches, collateral insurance, loan payoffs, and various due diligence items to verify compliance with loan approval and bank closing procedures. Reviews as needed and requests and updates or corrections warranted. Orders payoffs of liens to be satisfied with new funding.
• Confirms that title, vehicle and UCC searches were properly executed and to ensure that our collateral position meets standards, obtaining updates/corrections as needed.
• Prepares necessary checklists for ordering loan closing document package, sending to processor along with all supporting documents and due diligence.
• Reviews credit approval presentation and completed loan closing package to ensure accuracy and compliance, and adherence, to the loan approval guidelines.
• Attends in-house closings, as needed, to provide additional support to the lender/member and notary services. Reviews all documents immediately after closing to insure proper signatures were obtained and all required documents were completed in an accurate manner.
• Sends fully executed loan package to processing staff for booking, filing of liens, payment to vendors and other steps required to complete the loan file.
• Provides backup support to Processing Staff as required.
• Performs other duties as assigned.

Skills

Verbal and written communication

Problem solving

Organizational skills

Independence

Interpersonal skills

Confidentiality

Attention to detail

Deadline management

Education

High school diploma or equivalent

Tools

Microsoft Office

Loan processing software

Job description

Landmark Credit Union in Wisconsin is seeking an experienced Loan Closing Administrator to support the Commercial Banking Department by administering commercial loan closings and coordinating due diligence, closing documents, and liaison with lenders, attorneys, title companies, and processing teams.

You will manage the closing pipeline, verify documents, attend closings as needed, review packages for accuracy, and ensure compliance with loan approval guidelines.