Code & Building Administrative Specialist

Benton Harbor City; Benton Harbor (MI); On-site; USD 40,000 - 56,000; Full time

Job summary

Benton Harbor City is seeking an Administrative Assistant to support the Public Safety Department’s Code and Building operations. The role requires independent judgment, confidentiality, and strong clerical skills, with experience in BS&A software and routine invoicing.

Responsibilities include handling inquiries, managing calendars for Building Official and Inspectors, preparing reports, processing revenues, and assisting with FOIA requests, all under the Deputy Director of Public Safety.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Valid Michigan Driver’s License.
• Two years of experience in office support or public/high-level office setting.
• Pre-employment drug screening; background check for access to Public Safety building.
• Must be able to perform Essential Job Functions listed above.
• Open to availability after regular business hours for emergencies.

Responsibilities

• Gathers facts and prepares reports requiring research.
• Clerical duties including typing, record keeping, mail, supplies, and filing.
• First point of contact for phone and walk-in inquiries.
• Coordinate Building Official and Inspector calendars.
• Research and compile data for monthly and annual reports.
• Process and balance revenues daily.
• Oversee issuance of permits, licenses, invoices, payments, and documents.
• Assist inspectors with documentation.
• Assist with FOIA requests.
• Perform other duties as assigned by Deputy Director of Public Safety.

Skills

Independence

BS&A software

Typing 50 wpm

Confidentiality

Communication

Organization

Cloud-based sharing

Written communication

Education

High school diploma or equivalent

Associate's degree preferred

Tools

BS&A

Word

Excel

Outlook

PowerPoint

Job description

Benton Harbor City is seeking an Administrative Assistant to support the Public Safety Department’s Code and Building operations. The role requires independent judgment, confidentiality, and strong clerical skills, with experience in BS&A software and routine invoicing.

Responsibilities include handling inquiries, managing calendars for Building Official and Inspectors, preparing reports, processing revenues, and assisting with FOIA requests, all under the Deputy Director of Public Safety.