Club Event Sales Coordinator: Memorable Experiences

Invited Clubs; McKinney (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Disability insurance

401(k) retirement savings plan

Paid time off

Job summary

Invited Clubs in McKinney, TX is seeking an Event Sales Coordinator to assist with planning and coordination of event sales at the club, enhancing member and guest experiences. You will work closely with the Event Sales Manager to manage inquiries, proposals, contracts, and client communications from start to finish.

This role provides administrative support, maintains client records, updates the prospect inventory, and helps with deposits and payments in coordination with accounting.

Qualifications

• High school diploma or equivalent.
• A minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work collaboratively within a team environment.
• Basic understanding of Microsoft Office and event management software.

Responsibilities

• Assist the Event Sales Manager with coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, documenting and communicating client needs and preferences.
• Assist with creation and distribution of event proposals, contracts, event orders, floor plans and diagrams with accuracy.
• Maintain and update the client database and assist in developing a prospect inventory.
• Ensure that event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Coordinate with kitchen and service teams to ensure event details are communicated and executed as planned.
• Attend regular sales and event meetings and provide updates on event status and client interactions.

Job description

Invited Clubs in McKinney, TX is seeking an Event Sales Coordinator to assist with planning and coordination of event sales at the club, enhancing member and guest experiences. You will work closely with the Event Sales Manager to manage inquiries, proposals, contracts, and client communications from start to finish.

This role provides administrative support, maintains client records, updates the prospect inventory, and helps with deposits and payments in coordination with accounting.