Closing Coordinator: Fast-Paced Deal Closings

AppleOne Employment Services; Sarasota (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

AppleOne Employment Services in Sarasota, FL is seeking a detail-oriented Closing Coordinator to support the transaction process from contract through closing. You will coordinate with buyers, sellers, banks, DMV offices, and internal team members to keep deals moving forward.

The role emphasizes accuracy of documents, titles, and lien releases, with a focus on timely completion packets and strong customer service in a fast-paced environment.

Qualifications

• Coordinate multiple closings from contract execution through final completion.
• Manage DMV paperwork, title processing, lien releases, duplicate title requests, and completion packets.
• Follow up with banks, DMV offices, customers, sales representatives, and vendors to move transactions forward.
• Maintain accurate deal notes, document records, and communication history in internal systems.
• Bachelor’s degree and/or 2+ years of experience in sales, customer service, operations, transaction coordination, or related role.
• Strong customer service mindset with a high level of professionalism, follow-through, and accountability.
• Ability to manage a high volume of active deals, especially during busy seasons.
• Comfortable using technology, including Google products, file downloads, attachments, scanning, document uploads, and learning new software systems.

Responsibilities

• Coordinate closing activity between buyers, sellers, sales representatives, banks, DMV offices, and third-party vendors.
• Prepare, review, track, and submit DMV paperwork, title documents, lien releases, duplicate title requests, and completion packets.
• Follow up daily with banks, DMV offices, and other parties to confirm title, lien release, and document status within required timelines.
• Open and process incoming mail, assign title and lien release documents to the appropriate deal folders, and update deal notes and staging details.
• Assist the closing team with notarizing documents, sending USCG paperwork, printing electronic titles, and resolving missing or incomplete documentation.
• Maintain accurate records of all communication, document activity, and deal progress to ensure all parties remain informed.

Skills

Closing coordination

Customer service

Communication

Attention to detail

Organization

Notary (preferred)

Education

Bachelor’s degree or 2+ years experience

Tools

Document management

Google Workspace

Job description

AppleOne Employment Services in Sarasota, FL is seeking a detail-oriented Closing Coordinator to support the transaction process from contract through closing. You will coordinate with buyers, sellers, banks, DMV offices, and internal team members to keep deals moving forward.

The role emphasizes accuracy of documents, titles, and lien releases, with a focus on timely completion packets and strong customer service in a fast-paced environment.