Closing Coordinator

AppleOne; Sarasota (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

AppleOne Employment Services in Sarasota, FL is seeking a detail-oriented Closing Coordinator to support the transaction process from contract through closing. You will coordinate with buyers, sellers, banks, DMV offices, and internal team members to keep deals moving forward.

The role emphasizes accuracy of documents, titles, and lien releases, with a focus on timely completion packets and strong customer service in a fast-paced environment.

Qualifications

• Coordinate multiple closings from contract execution through final completion.
• Manage DMV paperwork, title processing, lien releases, duplicate title requests, and completion packets.
• Follow up with banks, DMV offices, customers, sales representatives, and vendors to move transactions forward.
• Maintain accurate deal notes, document records, and communication history in internal systems.
• Bachelor’s degree and/or 2+ years of experience in sales, customer service, operations, transaction coordination, or related role.
• Strong customer service mindset with a high level of professionalism, follow-through, and accountability.
• Ability to manage a high volume of active deals, especially during busy seasons.
• Comfortable using technology, including Google products, file downloads, attachments, scanning, document uploads, and learning new software systems.

Responsibilities

• Coordinate closing activity between buyers, sellers, sales representatives, banks, DMV offices, and third-party vendors.
• Prepare, review, track, and submit DMV paperwork, title documents, lien releases, duplicate title requests, and completion packets.
• Follow up daily with banks, DMV offices, and other parties to confirm title, lien release, and document status within required timelines.
• Open and process incoming mail, assign title and lien release documents to the appropriate deal folders, and update deal notes and staging details.
• Assist the closing team with notarizing documents, sending USCG paperwork, printing electronic titles, and resolving missing or incomplete documentation.
• Maintain accurate records of all communication, document activity, and deal progress to ensure all parties remain informed.

Skills

Closing coordination

Customer service

Communication

Attention to detail

Organization

Notary (preferred)

Education

Bachelor’s degree or 2+ years experience

Tools

Document management

Google Workspace

Job description

Job Summary

We are seeking a detail-oriented Closing Coordinator for a direct hire opportunity in Sarasota, FL. This role supports the transaction process from fully executed contract through closing, coordinating with buyers, sellers, sales representatives, banks, DMV offices, and internal closing team members to keep deals moving forward.

The Closing Coordinator plays a key role in ensuring documents, titles, lien releases, DMV paperwork, and completion packets are accurate, organized, and completed on time. This is a great opportunity for someone who enjoys being the central point of coordination, thrives in a fast-paced environment, and takes pride in delivering excellent customer service.

This team offers a collaborative, process-driven work environment where strong communication, accountability, and teamwork matter. You will be supported by established systems, training, and team members who are focused on successful closings and helping one another succeed.

Key Responsibilities

• Coordinate closing activity between buyers, sellers, sales representatives, banks, DMV offices, and third-party vendors to support timely and accurate closings.
• Prepare, review, track, and submit DMV paperwork, title documents, lien releases, duplicate title requests, and completion packets.
• Follow up daily with banks, DMV offices, and other parties to confirm title, lien release, and document status within required timelines.
• Open and process incoming mail, assign title and lien release documents to the appropriate deal folders, and update deal notes and staging details.
• Assist the closing team with notarizing documents, sending USCG paperwork, printing electronic titles, and resolving missing or incomplete documentation.
• Maintain accurate records of all communication, document activity, and deal progress to ensure all parties remain informed.

Schedule is designed as Monday through Friday, with occasional evening or weekend attention required depending on deal needs.

Required Qualifications and Skills

• Coordinate multiple active closings from contract execution through final completion.
• Manage DMV paperwork, title processing, lien releases, duplicate title requests, and completion packets.
• Follow up with banks, DMV offices, customers, sales representatives, and vendors to move transactions forward.
• Maintain accurate deal notes, document records, and communication history in internal systems.
• Bachelor’s degree and/or 2+ years of experience in sales, customer service, operations, transaction coordination, or a related support role.
• Strong customer service mindset with a high level of professionalism, follow-through, and accountability.
• Ability to manage a high volume of active deals, especially during busy seasons.
• Comfortable using technology, including Google products, file downloads, attachments, scanning, document uploads, and learning new software systems.
• Strong attention to detail when reviewing titles, lien releases, DMV forms, and closing documents.
• Excellent written and verbal communication skills, including the judgment to know when a phone call, email, or escalation is appropriate.
• Proactive work style with the ability to identify issues early, follow up consistently, and keep transactions on track.
• Ability to remain professional and composed when working with multiple stakeholders and time-sensitive situations.

Preferred Qualifications

• Prior experience with DMV paperwork, title processing, lien releases, notarized documents, or closing documentation.
• Experience supporting sales, real estate, automotive, marine, lending, or transaction-based operations.
• Notary experience or willingness to assist with notarizing documents when needed.
• Experience working in a fast-paced environment with multiple deadlines, active files, and customer-facing communication.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.