Sales Operations & Closing Coordinator

Paylocity; Greenville (SC); On-site; USD 40,000 - 60,000; Full time

Job summary

Paylocity is seeking a Closing Coordinator in Greenville, SC to support IT administration and real estate closing operations. You will manage documents, coordinate schedules with buyers, agents, lenders and attorneys, and ensure timely updates for all parties.

The role emphasizes strong organization, meticulous record-keeping, and compliance with real estate procedures. Proficiency in Microsoft 365 and SharePoint is a plus, with attention to deadlines and accuracy.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Knowledge of real estate procedures, title processes, escrow, compliance regulations.
• Proficiency with Microsoft Office/Microsoft 365.
• Ability to manage multiple transactions simultaneously under tight deadlines.
• Knowledge of Enterprise, New Star Program Administration, training provided.

Responsibilities

• Receive, review contracts and document management.
• Send Welcome Letters to all parties.
• Prepare, review and create closing documents.
• Coordinate scheduling with buyers, agents, lenders, and attorneys.
• Schedule & Coordinate closing dates and times while monitoring possible delays.
• Tracking deadlines and Contingencies, along with Backlog.
• Maintain Accurate Deposit Money records and Validate Receipts.
• Manage Mailbox and House Keys for the closing attorneys.
• Close out processes and procedures within SharePoint.
• Maintain organized digital files and transaction checklists.
• Resolve issues or discrepancies before, during, or after closing.
• Communicate proactively with all parties to ensure transparency and timely updates.
• Follow up on the backlog internally and third parties.

Skills

Strong organization

Multitasking

Communication skills

Detail oriented

Real estate knowledge

Office 365

Deadline management

Team coordination

Job description

Description

The Closing Coordinator is a detail-oriented, organized professional who supports both IT administration and real estate closing operations. This position provides day-to-day technical support, manages systems, software, and user access, and coordinates closing activities while maintaining accurate transaction documentation. This role requires strong organization and excellent customer service along with professionalism in handling compliant real estate transactions.

• Receive, review contracts and document management.
• Send Welcome Letters to all parties.
• Prepare, review and create closing documents.
• Coordinate scheduling with buyers, agents, lenders, and attorneys.
• Schedule & Coordinate closing dates and times while monitoring possible delays.
• Tracking deadlines and Contingencies, along with Backlog.
• Maintain Accurate Deposit Money records and Validate Receipts.
• Manage Mailbox and House Keys for the closing attorneys.
• Close out processes and procedures within SharePoint.
• Maintain organized digital files and transaction checklists.
• Resolve issues or discrepancies before, during, or after closing.
• Communicate proactively with all parties to ensure transparency and timely updates.
• Follow up on the backlog internally and third parties.

Requirements

Required Skills & Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Knowledge of real estate procedures, title processes, escrow, compliance regulations.
• Proficiency with Microsoft Office/Microsoft 365.
• Ability to manage multiple transactions simultaneously under tight deadlines.
• Knowledge of Enterprise, New Star Program Administration, training provided.