Clinical Office Manager & Admin Lead

Talentify; Lexington (MA); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability benefits

Health Spending Account (HSA)

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Actalent is seeking an Office Manager/Office Administrator to provide essential administrative and operational support for daily office activities and clinical research operations. The role ensures an organized environment, coordinates meetings, supports document management, and assists teams with a wide range of administrative tasks while presenting a polished front-office presence.

This on-site/hybrid position in Lexington, MA emphasizes professionalism, confidentiality, and cross-functional

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• Healthcare/pharma admin support experience desirable.
• Experience coordinating meetings and logistics preferred.
• Comfort with regulatory/compliance documentation a plus.

Responsibilities

• Oversee daily office operations and maintain a clean, organized environment.
• Schedule meetings, manage calendars, and handle correspondence.
• Set up meetings by preparing rooms, seating, tech, and materials.
• Coordinate lunch orders and ensure timely delivery.
• Clean up meeting rooms and maintain a welcoming front office.
• Support clinical research teams with document management and filing.
• Manage office supplies and equipment inventory.
• Perform data entry and general administrative tasks.
• Provide courteous, professional service to visitors and staff.
• Collaborate to improve administrative processes.
• Complete additional tasks as assigned.

Skills

Office management

Administrative support

Microsoft Office

Multitasking

Communication

Education

High school diploma

Bachelor’s degree preferred

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

Actalent is seeking an Office Manager/Office Administrator to provide essential administrative and operational support for daily office activities and clinical research operations. The role ensures an organized environment, coordinates meetings, supports document management, and assists teams with a wide range of administrative tasks while presenting a polished front-office presence.

This on-site/hybrid position in Lexington, MA emphasizes professionalism, confidentiality, and cross-functional