Clinical Office Coordinator

Spaulding Rehabilitation; Wellesley (MA); On-site; USD 50,824,000 - 66,477,000; Full time

Job summary

Spaulding Rehabilitation Hospital is seeking an Administrative Assistant to support clinical service operations. The role includes scheduling patient visits, check-in/check-out duties, greeting patients, and handling routine communications with a focus on accuracy and efficiency.

Responsibilities emphasize coordinating appointments, managing payments, and assisting with patient flow while maintaining professional communication and organization in a fast-paced medical office.

Qualifications

• High School Diploma or equivalent is required.
• Healthcare office experience is preferred (0-1 year).
• Basic proficiency with Office Suite and ability to manage multiple tasks.

Responsibilities

• Perform routine administrative and clerical duties for a clinical service or physician practice office.
• Make patient appointments and maintain appointment records.
• Greet and assist patients; answer phones and schedule inquiries.
• Process co-payments and manage non-routine calls and messages.
• Support patient flow and verify registrations for accuracy.

Skills

Office Suite

Phone system

Time management

Written communication

Multitasking

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Spaulding Rehabilitation Hospital is seeking an Administrative Assistant to support clinical service operations. The role includes scheduling patient visits, check-in/check-out duties, greeting patients, and handling routine communications with a focus on accuracy and efficiency.

Responsibilities emphasize coordinating appointments, managing payments, and assisting with patient flow while maintaining professional communication and organization in a fast-paced medical office.