Neonatology Admin Assistant — Academic Support

luriechildrens; Chicago (IL); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) with a 5% employer match

Paid Time Off, Holidays and Parental/P

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an Administrative Assistant to support leaders with a wide range of tasks, including calendar management, travel arrangements, and handling inquiries. Proficiency in MS Office and strong communication are essential.

The role emphasizes attention to detail, organization, and patient/service oriented service. Two years of office experience preferred; hospital or physician office experience is a plus.

Qualifications

• High school diploma or equivalent required.
• A minimum of two years general office or administrative experience preferred. Hospital or physician office experience preferred.
• Proficiency in Microsoft Office Suite applications.
• Ability to operate standard office equipment and resolve standard problems.
• Excellent communication skills - written and verbal.
• Ability to prioritize projects and strong problem solving skills.
• Demonstrated attention to detail, accuracy, and discretion.
• Ability to provide high level of quality customer service to patient/families, employees, leaders, and external vendors.

Responsibilities

• Provides general administrative support to leaders.
• Schedules and maintains calendars, meetings and travel itineraries, as needed. This may include inpatient or service call, outpatient clinics, and academic schedules.
• Handles telephone calls and visitors; troubleshoots and resolves routine and some complex inquires.
• Organizes electronic and hard copy filing system, scans documents to appropriate locations, and maintains divisional files.
• Receives clinically related messages, phone calls, or correspondence and routes to the appropriate care team.
• Maintains provider credentialing activities which may include academic resume, professional memberships, and licensure.
• Prepares and modifies documents including correspondence, reports, drafts, memos and emails using MS Office Suite of applications.
• Opens, sorts and distributes incoming electronic and paper correspondence.
• Prepares and distributes minutes of meetings, as needed.
• Maintains, orders and distributes office supplies, as needed
• Proactively manages submission of reimbursements for approved faculty and staff expenses.
• Performs other job functions as assigned.

Skills

MS Office

Communication skills

Attention to detail

Customer service

Education

High school diploma or equivalent

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an Administrative Assistant to support leaders with a wide range of tasks, including calendar management, travel arrangements, and handling inquiries. Proficiency in MS Office and strong communication are essential.

The role emphasizes attention to detail, organization, and patient/service oriented service. Two years of office experience preferred; hospital or physician office experience is a plus.