Clinic Secretary III — Patient Scheduling & Admin

Rutgers University; Northfield (NJ); On-site; USD 26,000 - 27,000; Full time

Benefits offered by this job

Medical benefits

Paid vacation and holidays

Retirement plans

Job summary

Rutgers University in Northfield, NJ seeks a Secretary III for the Office for Clinical Affairs and Extramural Clinics. The role involves welcoming patients, managing schedules, and handling dental software chart data, while supporting directors with reporting and admissions tasks.

Qualified candidates will have an accredited secretarial program and 2+ years of experience; CPS or college credits substitutions are advantageous; on-site work is required with standard 35-hour weeks.

Qualifications

• Graduation from an accredited program in secretarial studies plus two years of full-time secretarial experience; or equivalent.
• CPS exam may be applied toward secretarial studies or experience.
• College credits substituted on a year-for-year basis for secretarial experience.

Responsibilities

• Receives patients and visitors in a cordial and professional manner.
• Answers telephones, screens calls and relays messages.
• Maintains clinic schedule and processes patient charts.
• Enters and retrieves chart information from the dental software.
• Assists the Dental Director and CODE Director with report preparation.

Skills

Microsoft Office

Excel

Education

Accredited secretarial studies program

Certified Professional Secretary exam (CPS)

College credits substitutions for experience

Tools

axiUm practice management database

Dental software program

Job description

Rutgers University in Northfield, NJ seeks a Secretary III for the Office for Clinical Affairs and Extramural Clinics. The role involves welcoming patients, managing schedules, and handling dental software chart data, while supporting directors with reporting and admissions tasks.

Qualified candidates will have an accredited secretarial program and 2+ years of experience; CPS or college credits substitutions are advantageous; on-site work is required with standard 35-hour weeks.