Dental Office Secretary & Patient Scheduler

Rutgers University; Northfield (NJ); Hybrid; USD 26,000 - 27,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University in Northfield, NJ, seeks a Secretary III for the Office for Clinical Affairs and Extramural Clinics at the Rutgers School of Dental Medicine. The role includes reception, patient scheduling, and management of charts and clinic communications.

The position is full-time and on-site, with duties spanning clerical support, patient registration, and daily administrative tasks within the Extramural Clinics.

Qualifications

• Graduation from an accredited program in secretarial studies with two years of full-time secretarial experience.
• Applicants passing the Certified Professional Secretary exam may apply the exam towards either an accredited program in Secretarial Studies or one year of full-time secretarial experience.
• College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

Responsibilities

• Receives patients and visitors in a cordial and professional manner.
• Answers telephones, screens calls, transfers to extensions, and relays messages.
• Maintains schedule book for Clinic and handles patient charts.
• Enters and retrieves chart information from dental software for daily patients.
• Assembles and prepares charts for students and providers.
• Assists the Dental Director and CODE Director with report preparation for the Dean’s Office.
• Manages intake procedures including patient registration and billing.
• Blocks appointment slots for lectures or time off as directed by the Dental Director.

Skills

Experience with Microsoft and Excel

Education

Graduation from an accredited program in secretarial studies

Tools

axiUm

Job description

Rutgers University in Northfield, NJ, seeks a Secretary III for the Office for Clinical Affairs and Extramural Clinics at the Rutgers School of Dental Medicine. The role includes reception, patient scheduling, and management of charts and clinic communications.

The position is full-time and on-site, with duties spanning clerical support, patient registration, and daily administrative tasks within the Extramural Clinics.