Secretary III

Rutgers University; Northfield (NJ); Híbrido; USD 26 000 - 27 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical coverage

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Resumo da oferta

Rutgers University in Northfield, NJ, seeks a Secretary III for the Office for Clinical Affairs and Extramural Clinics at the Rutgers School of Dental Medicine. The role includes reception, patient scheduling, and management of charts and clinic communications.

The position is full-time and on-site, with duties spanning clerical support, patient registration, and daily administrative tasks within the Extramural Clinics.

Qualificações

• Graduation from an accredited program in secretarial studies with two years of full-time secretarial experience.
• Applicants passing the Certified Professional Secretary exam may apply the exam towards either an accredited program in Secretarial Studies or one year of full-time secretarial experience.
• College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

Responsabilidades

• Receives patients and visitors in a cordial and professional manner.
• Answers telephones, screens calls, transfers to extensions, and relays messages.
• Maintains schedule book for Clinic and handles patient charts.
• Enters and retrieves chart information from dental software for daily patients.
• Assembles and prepares charts for students and providers.
• Assists the Dental Director and CODE Director with report preparation for the Dean’s Office.
• Manages intake procedures including patient registration and billing.
• Blocks appointment slots for lectures or time off as directed by the Dental Director.

Conhecimentos

Experience with Microsoft and Excel

Formação académica

Graduation from an accredited program in secretarial studies

Ferramentas

axiUm

Descrição da oferta de emprego

Job Category Staff & Executive - Administrative & Support

Department

Department RSDM-Extramural Clinics

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary III within the Office for Clinical Affairs and Extramural Clinics at the Rutgers School of Dental Medicine ( RSDM ).
Under direction, the Secretary III acts as Secretary/Receptionist and schedules patient appointments within the Office of Clinical Affairs and Extramural Clinics.
Essential Duties and Responsibilities include the following:

• Receives patients and visitors on a Federal and State level, University Officials, faculty, students, and sales people with or without appointments in a cordial and professional manner.
• Answers telephones, screens calls, transfers to proper extensions, locates faculty, staff and/or students and/or relays messages to members of the Office and/or Centers.
• Uses intercom to relate to and from offices in regard to students, residents or patients.
• Responsible for maintaining schedule book for Clinic.
• Files alphabetically all patient charts after they have been entered on computer.
• From the dental software program, enters, stores, manipulates and retrieves chart information on computer for all patients assigned daily.
• Responsible for assembling and preparing charts for students and/or providers.
• Assists the Dental Director and CODE Director with the preparation of reports for the Dean’s Office.
• Blocks the appointment scheduler for students, faculty and providers for lectures or time off requests as instructed by the Dental Director.
• As an intake person, implements patient registration, billing, account review and other procedures for the day-to-day management of patient’s accounts.

FLSA

FLSA Nonexempt

Grade

Grade 170

Salary Details

Minimum Salary

Minimum Salary 26.160

Mid Range Salary 26.660

Maximum Salary

Maximum Salary 27.460

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Standard Hours

Standard Hours 35.00

Daily Work Shift

Daily Work Shift Day

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

Union Description Teamsters 97

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

• Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.
• Applicants passing the Certified Professional Secretary Exam may apply the exam towards either an accredited program in Secretarial Studies or one (1) year of full-time secretarial experience.
• College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Experience with Microsoft and Excel required.

Preferred Qualifications

• Experience in axiUm practice management database preferred.

Physical Demands and Work Environment

• PHYSICAL DEMANDS : Standing, sitting, walking, talking or hearing required. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds.
• WORK ENVIRONMENT : Office environment. Moderate noise.

Special Conditions

Posting Number

Posting Number 26ST1865

Posting Open Date

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Off Campus

City

City Northfield

State

State NJ

Position Information Recruitment/Posting Title Secretary III Job Category Staff & Executive - Administrative & Support Department RSDM-Extramural Clinics Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey is seeking a Secretary III within the Office for Clinical Affairs and Extramural Clinics at the Rutgers School of Dental Medicine ( RSDM ).
Under direction, the Secretary III acts as Secretary/Receptionist and schedules patient appointments within the Office of Clinical Affairs and Extramural Clinics.
Essential Duties and Responsibilities include the following:

• Receives patients and visitors on a Federal and State level, University Officials, faculty, students, and sales people with or without appointments in a cordial and professional manner.
• Answers telephones, screens calls, transfers to proper extensions, locates faculty, staff and/or students and/or relays messages to members of the Office and/or Centers.
• Uses intercom to relate to and from offices in regard to students, residents or patients.
• Responsible for maintaining schedule book for Clinic.
• Files alphabetically all patient charts after they have been entered on computer.
• From the dental software program, enters, stores, manipulates and retrieves chart information on computer for all patients assigned daily.
• Responsible for assembling and preparing charts for students and/or providers.
• Assists the Dental Director and CODE Director with the preparation of reports for the Dean’s Office.
• Blocks the appointment scheduler for students, faculty and providers for lectures or time off requests as instructed by the Dental Director.
• As an intake person, implements patient registration, billing, account review and other procedures for the day-to-day management of patient’s accounts.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service