Clinic Administrative Assistant: Scheduling & Front Desk

Freseniusmedicalcare; Town of Florida (NY); On-site; USD 38,000 - 50,000; Full time

Job summary

Fresenius Medical Care seeks a Secretary/Receptionist to provide general clerical support for the department and management. You will greet visitors, assist with scheduling, maintain calendars, and manage departmental logs in a fast-paced environment.

The role requires 1–2 years of related experience, knowledge of office procedures, and proficiency in Microsoft Office. A High School Diploma is required; located in Town of Florida, NY with an equal opportunity employer statement.

Qualifications

• 1–2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Skills

Interpersonal skills

Communication skills

Telephone etiquette

Education

High School Diploma

Tools

Microsoft Office

Job description

Fresenius Medical Care seeks a Secretary/Receptionist to provide general clerical support for the department and management. You will greet visitors, assist with scheduling, maintain calendars, and manage departmental logs in a fast-paced environment.

The role requires 1–2 years of related experience, knowledge of office procedures, and proficiency in Microsoft Office. A High School Diploma is required; located in Town of Florida, NY with an equal opportunity employer statement.