Client Services & Office Operations Associate

SPS North America; New York (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Career Growth

Learning & Development

We Recognize Talent

Paid Time Off

Bonuses

Benefit Offerings

Job summary

At SPS North America, the Client Services Associate will provide essential mail and office services within the on-site Business Service Center in New York. You will handle inbound/outbound mail, shipping/receiving, office supplies, and front-of-office coverage while maintaining a professional image and high level of service for SPS employees.

You will also maintain and operate copy/print equipment, support meeting room setups, and assist with light maintenance and cleaning tasks.

Qualifications

• High School Diploma or equivalent is required.
• 1+ years prior work experience preferred.
• Ability to work assigned hours determined by manager.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Strong written and verbal communication skills.
• Must maintain professional appearance and attitude.

Responsibilities

• Provides 5-star customer service to all employees (in all forms of communication).
• Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package.
• Manages outgoing mail/package transactions.
• Performs duties associated with shipping and receiving of materials.
• Notifies employees upon receipt of inbound deliveries.
• Distributes mail/packages to company personnel.
• Acts as point of contact for company personnel on mail/package inquiries.
• Performs daily key ops of convenience multi-function devices (ensuring functionality, replenish toner/paper).
• Submit work orders for certain requests.
• Service and replenish the barista, pantry, conference, kitchen, or meetings areas.
• Will perform meeting room and conference room set ups.
• May perform building occupant moves within assigned facilities.
• Will perform light maintenance and cleaning duties as assigned.
• Maintains the Business Service Center area in a neat and orderly fashion.
• Monitors level of office supplies on the floor, and replenishing and orders accordingly.
• Assists with copy/print orders and/or monitoring the copy/print equipment for satisfactory functionality.
• Proactively seeks out additional work during downtime.
• Builds professional relationships with customers and other teams.
• Maintains professionalism and composure when interacting with all employees.
• Trains back-up and providing guidance on policies and procedures.
• Determines what additional support is needed when handling sensitive inquiries.
• Provides exceptional customer service to client.
• Provides reception or concierge (front of office) coverage as needed.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks simultaneously.
• Good organizational skills.
• Working knowledge of MFD equipment.
• Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions.
• Possesses ability to work independently and capable of completing projects.
• Ability to determine correct method and packing material as well as validate packing slips for accuracy of incoming and outgoing materials.

Skills

Customer service

Communication

Organization

Multitasking

Professionalism

Education

High School Diploma (or equivalent)

Tools

Chain of custody software

Copier/Print machines

MFD equipment

Job description

At SPS North America, the Client Services Associate will provide essential mail and office services within the on-site Business Service Center in New York. You will handle inbound/outbound mail, shipping/receiving, office supplies, and front-of-office coverage while maintaining a professional image and high level of service for SPS employees.

You will also maintain and operate copy/print equipment, support meeting room setups, and assist with light maintenance and cleaning tasks.