Onsite Office & Calendar Coordinator (Temp-to-Perm)

Beacon Hill; Boston (MA); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Leave programs as required by agency

Job summary

Beacon Hill in Boston is seeking a temporary-to-permanent Office Administrator to support day-to-day operations in a litigation-focused law firm. The role is onsite, Monday–Friday, 9:00 AM–5:00 PM (40 hours).

The responsibilities include scheduling, file management, vendor coordination, client intake, and maintaining efficient office functions. Compensation: up to $30/hour during the contract period and up to $70k annually once permanent.

Qualifications

• Four or more years of administrative/office management experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Experience with legal software or document management systems is a plus.

Responsibilities

• Manage daily office administration and operations.
• Coordinate mail, scanning, copying, and electronic filing.
• Maintain organized physical and electronic files.
• Manage attorney calendars, meetings, appointments, and deadlines.
• Monitor and replenish office and kitchen supplies.
• Coordinate with vendors and service providers.
• Assist with office equipment management and maintenance.

Skills

Administrative experience

Organizational skills

Communication skills

MS Office

Legal software awareness

Tools

Microsoft Word

Outlook

Excel

Practice management systems

Job description

Beacon Hill in Boston is seeking a temporary-to-permanent Office Administrator to support day-to-day operations in a litigation-focused law firm. The role is onsite, Monday–Friday, 9:00 AM–5:00 PM (40 hours).

The responsibilities include scheduling, file management, vendor coordination, client intake, and maintaining efficient office functions. Compensation: up to $30/hour during the contract period and up to $70k annually once permanent.