Client-Focused Front Desk & Admin Coordinator

JFG Family Office; Denver (CO); On-site; USD 22,000 - 30,000; Full time

Job summary

JFG Family Office in Denver, Colorado is seeking a Receptionist and Administrative Assistant to support the daily operations of the Denver office, creating a welcoming, organized, and professional experience for clients, visitors, and employees.

Reporting to the Office Manager, this role coordinates reception, meeting logistics, office services, and administrative tasks while handling confidential information with care and reliability. Strong communication and teamwork are essential.

Qualifications

• Prior experience in reception, administrative support, hospitality, or office coordination preferred.
• Experience in a professional services environment is a plus.
• Strong attention to detail, organization, and initiative.
• Excellent verbal and written communication skills.
• Welcoming and adaptable with sound judgment and calm response to interruptions.
• Professionalism and discretion with confidential information.
• Strong teamwork and willingness to learn new systems.

Responsibilities

• Answer and route calls, monitor reception communications, and relay messages promptly.
• Welcome guests, coordinate visitor schedules, parking, and building access; notify employees upon arrival.
• Process incoming/outgoing mail, packages, courier requests, and deliveries.
• Organize and route invoices, receipts, and expenses to Accounting.
• Keep reception, conference rooms, kitchens, and shared spaces tidy and stocked.
• Coordinate conference room scheduling and communicate changes to hosts.
• Prepare meeting materials, refreshments, and catering; check tech and reset rooms.
• Assist with employee meetings, office events, and special projects.
• Print, scan, file, and securely store documents.
• Assist with scheduling, travel arrangements, and office mailings as directed.
• Support HR/IT/Office Manager with new-hire and departure logistics.
• Help prioritize tasks and identify workflow improvements; track follow-ups.

Skills

Reception experience

Administrative support

Hospitality

Office coordination

Attention to detail

Strong communication

Discretion with confidential info

Tools

MS Office

Job description

JFG Family Office in Denver, Colorado is seeking a Receptionist and Administrative Assistant to support the daily operations of the Denver office, creating a welcoming, organized, and professional experience for clients, visitors, and employees.

Reporting to the Office Manager, this role coordinates reception, meeting logistics, office services, and administrative tasks while handling confidential information with care and reliability. Strong communication and teamwork are essential.