Front Desk & Office Operations Specialist

Udc, Llc.; Englewood (CO); On-site; USD 45,760 - 52,000; Full time

Benefits offered by this job

Medical / Dental / Vision

HSA

401K & Employer Match

Paid time off (vacation and sick time)

Parental Leave

Long-Term Disability and Short-Term (E

Basic Term Life and AD&D (Employer)

Voluntary Term Life and AD&D

Voluntary Critical Illness Insurance

Gym Reimbursement Program

Student Loan Repayment Program

Paid Volunteering Time

Job summary

UDC is seeking an organized Administrative Assistant to support our Englewood, CO headquarters. This full-time, in-office role handles front desk operations, office administration, facilities coordination, travel and expense support, and event planning to ensure a smooth-running office.

The role includes notary services when required and coordination with the Facilities Manager for vendor work orders. A proactive, detail-oriented candidate will thrive in this busy environment.

Qualifications

• 1–3 years of administrative, office support, customer service, or clerical experience.

Responsibilities

• Front desk: Greet and direct visitors, answer calls, provide a welcoming experience.
• Mail and shipments: Process mail, prepare and ship packages (FedEx).
• Office management: Manage inventory, supplies, equipment maintenance, and errands.
• Employee and visitor support: Assist with office equipment and workspace needs.
• Travel arrangements: Coordinate travel bookings and related needs.
• Expense reports: Process travel and business expenses for leadership.
• Organize office events: Arrange catering and office celebrations.
• Facilities support: Coordinate with Facilities Manager and contractors for work orders.
• Confidentiality: Maintain HR and accounting information securely.
• Notary services: Provide notary services as needed.

Skills

Administrative support

Job description

UDC is seeking an organized Administrative Assistant to support our Englewood, CO headquarters. This full-time, in-office role handles front desk operations, office administration, facilities coordination, travel and expense support, and event planning to ensure a smooth-running office.

The role includes notary services when required and coordination with the Facilities Manager for vendor work orders. A proactive, detail-oriented candidate will thrive in this busy environment.