Receptionist - Administrative Assistant

JFG Family Office; Denver (CO); On-site; USD 22,000 - 30,000; Full time

Job summary

JFG Family Office in Denver, Colorado is seeking a Receptionist and Administrative Assistant to support the daily operations of the Denver office, creating a welcoming, organized, and professional experience for clients, visitors, and employees.

Reporting to the Office Manager, this role coordinates reception, meeting logistics, office services, and administrative tasks while handling confidential information with care and reliability. Strong communication and teamwork are essential.

Qualifications

• Prior experience in reception, administrative support, hospitality, or office coordination preferred.
• Experience in a professional services environment is a plus.
• Strong attention to detail, organization, and initiative.
• Excellent verbal and written communication skills.
• Welcoming and adaptable with sound judgment and calm response to interruptions.
• Professionalism and discretion with confidential information.
• Strong teamwork and willingness to learn new systems.

Responsibilities

• Answer and route calls, monitor reception communications, and relay messages promptly.
• Welcome guests, coordinate visitor schedules, parking, and building access; notify employees upon arrival.
• Process incoming/outgoing mail, packages, courier requests, and deliveries.
• Organize and route invoices, receipts, and expenses to Accounting.
• Keep reception, conference rooms, kitchens, and shared spaces tidy and stocked.
• Coordinate conference room scheduling and communicate changes to hosts.
• Prepare meeting materials, refreshments, and catering; check tech and reset rooms.
• Assist with employee meetings, office events, and special projects.
• Print, scan, file, and securely store documents.
• Assist with scheduling, travel arrangements, and office mailings as directed.
• Support HR/IT/Office Manager with new-hire and departure logistics.
• Help prioritize tasks and identify workflow improvements; track follow-ups.

Skills

Reception experience

Administrative support

Hospitality

Office coordination

Attention to detail

Strong communication

Discretion with confidential info

Tools

MS Office

Job description

JFG Family Office is a privately owned, registered investment advisory firm that originated as a private investment company for our founding family. With more than 40 years of single-family office experience, we understand the responsibilities, complexities, and opportunities that accompany long-term success.

JFG provides comprehensive wealth management and integrated family office support to high-net-worth individuals and families. Our work is grounded in long-term stewardship, disciplined execution, and highly coordinated service across investments, planning, and family office matters. Through our collaborative team model, clients also benefit from the collective wisdom, networks, and shared experiences of the families who partner with JFG.

Headquartered in Denver, Colorado, with offices in Dallas, Texas, and Arlington, Virginia, JFG is committed to creating better alignment, better service, and better outcomes for the families we serve. We seek thoughtful, disciplined, and collaborative professionals who exercise sound judgment, take ownership of their work, communicate clearly, and are motivated to contribute to a high-performing team serving clients with complex needs.

ROLE OVERVIEW:

The Receptionist and Administrative Assistant supports the daily operations of JFG’s Denver office and helps create a welcoming, organized, and professional experience for clients, visitors, and employees. Reporting to the Office Manager, this role coordinates reception, meeting logistics, office services, and administrative assignments while handling confidential information with care and following through reliably.

Primary Duties and Responsibilities:

• Answer and route calls, monitor reception communications, and relay messages promptly.
• Support the Office Manager by welcoming guests, coordinating visitor schedules, parking, and building access, notifying employees when guests arrive, and providing reception coverage as assigned.
• Process incoming and outgoing mail, packages, courier requests, and deliveries.
• Organize and promptly route invoices, receipts, and expense documentation to the Accounting team.
• Keep reception, conference rooms, kitchens, and shared spaces tidy, stocked, and ready for use; report maintenance needs.
• Coordinate conference room scheduling, resolve scheduling conflicts, and communicate changes to meeting hosts.
• Prepare meeting materials, refreshments, and catering; check meeting technology and reset rooms afterward.
• Assist with planning and coordinating employee meetings, office events, and special projects.
• Print, scan, assemble, and securely file documents.
• Assist with scheduling, travel arrangements, registrations, and mailings as directed by the Office Manager.
• Assist HR, Information Technology, and the Office Manager with new-hire and departure logistics, including workspace readiness, access materials, equipment coordination, and administrative checklists.
• Support the Office Manager with daily priorities, administrative projects, task tracking, and follow-up; identify recurring issues and recommend workflow improvements.
• Maintain administrative checklists, supply records, service contacts, and coverage instructions; communicate outstanding items to support smooth handoffs during absences.
• Protect confidential client, employee, and firm information; follow verification procedures and escape unusual requests.
• Complete other duties as assigned, coordinating priorities with the Office Manager.

Knowledge, Skills, and Abilities:

• Prior experience in reception, administrative support, hospitality, or office coordination preferred.
• Experience in a professional services environment is a plus.
• Strong attention to detail, organization, and initiative
• Excellent verbal and written communication skills
• Welcoming and adaptable, with sound judgment and the ability to respond calmly to shifting priorities and frequent interruptions
• Professionalism and discretion with confidential information
• Ability to prioritize, manage interruptions, and follow through reliably
• Strong Microsoft application skills, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong team player with a willingness to learn new systems and support others

*This job description does not include a complete listing of all the duties and functions of the position. Management reserves the right to assign other duties or projects as necessary.