Office Coordinator

Ultimate Staffing; Denver (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

Ultimate Staffing is seeking an Office Coordinator/Receptionist to serve as the first point of contact for clients in our Downtown Denver office. This role focuses on delivering a welcoming environment while providing essential administrative support to ensure smooth day-to-day operations.

The ideal candidate has strong communication, organizational skills, and proficiency with Microsoft Office. This is a contract-to-hire, in-office position with typical business hours, reporting to the office

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree is a plus.
• Previous experience in an administrative or front desk role preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor and strong customer service orientation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to work independently and as part of a team.

Responsibilities

• Greet and direct visitors, clients, and employees with a positive, professional attitude.
• Answer and manage incoming phone calls and emails; route them appropriately.
• Maintain the reception area and all common areas in a clean and organized manner.
• Manage office supplies and place orders as needed.
• Assist with scheduling meetings, appointments, and conference room bookings.
• Support internal teams with administrative tasks such as filing, data entry, document preparation, and mail handling.
• Coordinate incoming and outgoing deliveries and mail.
• Help plan and coordinate office events, meetings, and travel arrangements.
• Liaise with building management and vendors as needed.
• Perform other related duties as assigned to support daily office functions.

Skills

Front desk

Administrative support

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Phone etiquette

Job description

Position Type: Contract-to-Hire

Location: Downtown Denver 80202

Schedule: Monday-Friday 8:00am-5:00pm; In-office

Job Summary:

We are seeking a friendly, organized, and professional Office Coordinator/Receptionist to serve as the first point of contact for our client. This individual will play a key role in creating a welcoming environment while providing essential administrative support to ensure smooth day-to-day office operations.

Key Responsibilities:

• Greet and direct visitors, clients, and employees with a positive, professional attitude.
• Answer and manage incoming phone calls and emails; route them appropriately.
• Maintain the reception area and all common areas in a clean and organized manner.
• Manage office supplies and place orders as needed.
• Assist with scheduling meetings, appointments, and conference room bookings.
• Support internal teams with administrative tasks such as filing, data entry, document preparation, and mail handling.
• Coordinate incoming and outgoing deliveries and mail.
• Help plan and coordinate office events, meetings, and travel arrangements.
• Liaise with building management and vendors as needed.
• Perform other related duties as assigned to support daily office functions.

Requirements:

• High school diploma or equivalent; associate's or bachelor's degree is a plus.
• Previous experience in an administrative or front desk role preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor and strong customer service orientation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to work independently and as part of a team.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.