Client-Focused Office Administrator

Wakefield Asset Management Corporation; Denver (CO); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Short-term disability

Long-term disability

Group life insurance

401(k) with employer contributions

Paid holidays and PTO

Professional development and education

Annual wellness stipend

Job summary

Wakefield Asset Management Corporation is looking for an organized Office Administrator to be the first point of contact for clients and guests in our Denver office. You will support executives, manage daily operations, and ensure an exceptional level of service while maintaining a welcoming office environment.

The role requires strong communication, discretion, and the ability to handle multiple tasks in a fast-paced setting with a professional, client-service mindset.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• Strong communication and interpersonal skills.
• Highly organized with strong attention to detail and deadlines.
• Experience in professional office environment preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with CRM systems and marketing/design tools is a plus.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Greet clients, visitors, and vendors in a warm, professional, service-oriented manner.
• Answer calls, emails, and inquiries promptly and professionally.
• Manage common areas to keep the office clean, organized, and presentable.
• Coordinate guests', clients', and visitors' needs with the client experience in mind.
• Maintain records of service requests, client needs, and follow-up items.
• Schedule meetings, rooms, travel, and company activities.
• Prepare correspondence, letters, memos, forms, emails, and documents.
• Prepare meeting materials, client packets, and presentations.
• Support internal teams with administrative tasks and confidential materials.
• Maintain CRM contact information and records of engagement efforts.

Skills

Communication skills

Organizational skills

Microsoft Office

Interpersonal skills

Professionalism

Time management

Education

Bachelor’s degree or equivalent

Tools

CRM systems

PowerPoint

Website platforms

LinkedIn

Canva

Job description

Wakefield Asset Management Corporation is looking for an organized Office Administrator to be the first point of contact for clients and guests in our Denver office. You will support executives, manage daily operations, and ensure an exceptional level of service while maintaining a welcoming office environment.

The role requires strong communication, discretion, and the ability to handle multiple tasks in a fast-paced setting with a professional, client-service mindset.