Client-Facing Office Administrator

Caterpillar; Saint Paul (MN); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Medical, Prescription, Dental & Vision

Generous Vacation Time

7 Paid Holidays

Disability Insurance

Life Insurance

AD&D Insurance

Voluntary Term Life Insurance

Job summary

Caterpillar in Saint Paul, Minnesota, is seeking a polished administrative support professional to facilitate internal communication with teams and to build strong relationships with key clients. This high-visibility role also focuses on improving office efficiency and workflow.

Responsibilities include composing correspondence, managing calendars and travel, editing for quality and accuracy, providing meeting support, and handling documents.

Qualifications

• Ability to balance competing projects in a demanding and fast-paced setting.
• Meticulous attention to detail; high level of accuracy.
• Outstanding written and verbal communication skills.
• Service-oriented, flexible, and collaborative work style.
• Warm, welcoming, and professional demeanor.
• Capacity to handle challenging situations with poise and diplomacy.
• Proficiency in MS Office.

Responsibilities

• Compose correspondence, memos, and invoices.
• Provide telephone support by responding to and directing incoming calls.
• Oversee calendars and travel arrangements.
• Maintain quality control by editing and proofing work for errors and consistency.
• Offer meeting support as needed.
• Copy, fax, distribute, and file documents.
• Take on other duties as assigned.

Skills

Interpersonal skills

Communication skills

Multitasking

Customer service

Tools

MS Office

Job description

Caterpillar in Saint Paul, Minnesota, is seeking a polished administrative support professional to facilitate internal communication with teams and to build strong relationships with key clients. This high-visibility role also focuses on improving office efficiency and workflow.

Responsibilities include composing correspondence, managing calendars and travel, editing for quality and accuracy, providing meeting support, and handling documents.