Client-Facing Administrative Concierge

Confidential; Calabasas (CA); On-site; USD 35,000 - 48,000; Full time

Job summary

Confidential in Calabasas is seeking an Administrative Assistant to manage reception, answer calls, and maintain the workspace appearance. The role emphasizes first-class service, professional demeanor, and high responsiveness to client needs.

You will coordinate mail, filing, conference room scheduling, and basic Word/Excel tasks, ensuring smooth daily operations. This full-time position runs Monday through Friday, 8am to 5pm, with a professional attire expectation.

Qualifications

• Must have the ability to take general directions and apply to diverse and unique situations.
• Must have good understanding of business etiquette.
• Must have manual dexterity.
• Must have a pleasant telephone voice, handling all calls in a professional manner using clear and concise pronunciation of clients' names.
• Must be detail oriented.
• Must have basic Word and Excel Skills.

Responsibilities

• Answering & Screening Telephone Calls for several different companies (Experience with multi-line phone system a must)
• Great Customer Skills (Can Do Attitude)
• Mail Distribution, Process Postage and Deliveries
• Photocopying and Filing for clients
• Conference Room Scheduling for clients
• Word Processing for clients
• Handling requests from clients

Skills

Phone system proficiency

Customer service

Word processing

Excel basics

Communication skills

Attention to detail

Tools

Microsoft Office

Yardi

Job description

Confidential in Calabasas is seeking an Administrative Assistant to manage reception, answer calls, and maintain the workspace appearance. The role emphasizes first-class service, professional demeanor, and high responsiveness to client needs.

You will coordinate mail, filing, conference room scheduling, and basic Word/Excel tasks, ensuring smooth daily operations. This full-time position runs Monday through Friday, 8am to 5pm, with a professional attire expectation.