Client‑Facing Admin Assistant | Health + 401(k) Benefits

Grace Hebert Curtis Architects, LLC; Lakeland (FL); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Employer-paid health insurance

401(k) plan with employer match

Employer-paid short-term and long-term disability insurance

Voluntary benefits including vision and dental insurance

Job summary

A local architectural firm in Lakeland, FL is seeking an Administrative Assistant who will be the first point of contact for clients. Responsibilities include answering calls, scheduling appointments, and supporting visitors. The ideal candidate should have proven administrative experience, strong communication skills, and proficiency in MS Office. Additional benefits include employer-paid health insurance, a 401(k) plan, and other voluntary benefits. This role requires a high school degree and a valid driver's license.

Qualifications

• Exhibits polite and professional communication via phone, e-mail, and mail.
• Working knowledge of office equipment like printers and fax machines.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists and appropriate filing systems.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Coordinate all incoming and outgoing mail and packages.
• Carry out administrative duties such as filing, typing, copying, binding, and scanning.

Skills

Proven experience as an administrative assistant or office admin assistant

Polite and professional communication skills

Proficiency in MS Office

Excellent time management skills

Attention to detail

Strong organizational skills

Education

High School degree

Tools

MS Excel

MS PowerPoint

Job description

A local architectural firm in Lakeland, FL is seeking an Administrative Assistant who will be the first point of contact for clients. Responsibilities include answering calls, scheduling appointments, and supporting visitors. The ideal candidate should have proven administrative experience, strong communication skills, and proficiency in MS Office. Additional benefits include employer-paid health insurance, a 401(k) plan, and other voluntary benefits. This role requires a high school degree and a valid driver's license.