Administrative Assistant

Grace Hebert Curtis Architects, LLC; Lakeland (FL); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Employer-paid health insurance

401(k) plan with employer match

Employer-paid short-term and long-term disability insurance

Voluntary benefits including vision and dental insurance

Job summary

A local architectural firm in Lakeland, FL is seeking an Administrative Assistant who will be the first point of contact for clients. Responsibilities include answering calls, scheduling appointments, and supporting visitors. The ideal candidate should have proven administrative experience, strong communication skills, and proficiency in MS Office. Additional benefits include employer-paid health insurance, a 401(k) plan, and other voluntary benefits. This role requires a high school degree and a valid driver's license.

Qualifications

• Exhibits polite and professional communication via phone, e-mail, and mail.
• Working knowledge of office equipment like printers and fax machines.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists and appropriate filing systems.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Coordinate all incoming and outgoing mail and packages.
• Carry out administrative duties such as filing, typing, copying, binding, and scanning.

Skills

Proven experience as an administrative assistant or office admin assistant

Polite and professional communication skills

Proficiency in MS Office

Excellent time management skills

Attention to detail

Strong organizational skills

Education

High School degree

Tools

MS Excel

MS PowerPoint

Job description

We are looking for an Administrative Assistant to join our team in Lakeland, FL.

Description

The Administrative Assistant will be the first point of contact for clients and visiting employees. It is vital that they are a strong representative of the firm by being friendly and courteous. This position wears many hats and includes but is not limited to the below.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Order office supplies and research new deals and suppliers
• Maintain contact lists and appropriate filing systems
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Coordinating all incoming and outgoing mail and packages
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Required Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Exhibits polite and professional communication via phone, e-mail, and mail
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree
• Driver’s License
• Employer-paid health insurance, effective the 1st of the month after date of hire
• 401(k) plan with an employer match
• Employer-paid short-term disability, long-term disability, and life and AD&D insurance
• Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available