Client-Centric Administrative Assistant

Premier Workspaces; Aliso Viejo (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

Premier Workspaces in Aliso Viejo is seeking an Administrative Assistant to manage reception, greet clients, and support workspace operations. You will handle calls, coordinate mail and deliveries, and assist clients with their needs in a fast-paced flexible workspace environment.

The role requires strong customer service, professional presentation, and basic MS Office skills, with a focus on hospitality and organization to ensure a welcoming client experience.

Qualifications

• Ability to take directions and apply to diverse situations.
• Good understanding of business etiquette.
• Manual dexterity.
• Pleasant telephone voice with clear pronunciation of names.
• Detail oriented.
• Basic Word and Excel skills.

Responsibilities

• Answering & Screening Telephone Calls for several different companies (Experience with multi-line phone system a must)
• Great Customer Skills (Can Do Attitude)
• Mail Distribution, Process Postage and Deliveries
• Photocopying and Filing for clients
• Conference Room Scheduling for clients
• Word Processing for clients
• Handling requests from clients

Skills

Customer service

Multiline phone

Detail oriented

Word processing

Excel basics

Professionalism

Reception duties

Tools

Microsoft Office

Yardi

Job description

Premier Workspaces in Aliso Viejo is seeking an Administrative Assistant to manage reception, greet clients, and support workspace operations. You will handle calls, coordinate mail and deliveries, and assist clients with their needs in a fast-paced flexible workspace environment.

The role requires strong customer service, professional presentation, and basic MS Office skills, with a focus on hospitality and organization to ensure a welcoming client experience.