Clerk/ACT 101 Grant

Westmoreland County Community College; Northern (KY); Hybrid; USD 17,000 - 21,000; Part time

Benefits offered by this job

None

Job summary

Westmoreland County Community College is seeking a part-time Clerical Support for the ACT 101 program to handle general office duties and recordkeeping. You will organize files, prepare minutes, and assist in communications with students and staff.

This role involves front-desk interaction, material preparation, and coordination with ACT 101 counselors. A high school diploma and required clearances are needed; proficiency in Word/Excel and strong written/verbal communication are essential.

Qualifications

• High school diploma or equivalent required.
• PA Clearances required (Child Abuse, Criminal, FBI).
• Prior work performance must have met or exceeded standards.

Responsibilities

• Provide general clerical support for ACT 101 personnel and meetings.
• Maintain student files, progress reports, transcripts, and related documents.
• Prepare routine documents and assist with program materials.
• Communicate with ACT 101 students via newsletter and social media.
• Research and track conference opportunities and assist with attendance.
• Maintain office supplies and stay current with credentials and training.

Skills

MS Word & Excel

Office tech awareness

Verbal & written communication

Instructions comprehension

Customer service

Organization & prioritization

Problem solving

Education

High school diploma or equivalent

Job description

Please see Special Instructions for more details.

Position Information

Position Title

Division

Division Student Success(DIV)

Department

Department Act 101

Job Description

This position is responsible to provide general clerical support in accordance with the guidelines as outlined within the ACT 101 grant.

Essential Job Functions

• Provide general clerical assistance for ACT 101 personnel and the ACT 101 Mentoring and Advisory Board. This includes, but is not limited to, general recordkeeping, agenda preparation, meeting organization, taking minutes, and communication with stakeholders.
• Serve as the first point of contact for ACT 101 students, and develop, organize, and maintain the student file system, including progress reports, transcripts, and any other documents pertaining to the student files.
• Prepare routine documents, and assist in the creation of program materials, e.g., posters, and workshop materials.
• Communicate with ACT 101 students through multiple modalities, including the ACT 101 newsletter and social media.

Other Job Functions

• Research and track conference opportunities for ACT 101 counselors and assist with arrangements for attendance and participation.
• Maintain supplies for both office and student items and cultural events.
• Maintain up-to-date with professional credentials, best practices, and current disciplines including continued educational requirements through certifications, seminars, training programs, etc.
• Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.
• Attend all required meetings and training.
• Perform additional grade-level support duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of Microsoft Word and Excel required.
• Entry-level knowledge of professional office and telephone technology and procedures required.
• Proficient verbal and written communication skills.
• Read, comprehend and follow instructions/work orders.
• Ability to consistently provide excellent customer service.
• Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.
• Identify problems and assist with problem solving.

Required Qualifications

• High school diploma or equivalent.
• Prior work performance must have met or exceeded appropriate work standards.
• PA Child Abuse History Clearance, PA Criminal Record Check Clearance, and FBI Federal Criminal History Record Clearance are required.

Preferred Qualifications

• 1-year work experience providing clerical support in a business office setting preferred.

Physical Demands

• Prolonged sitting
• Frequent standing/walking or otherwise moving around department/campus
• Repetitive finger/hand movements
• Occasional lifting up to 20 lbs.
• Occasional bending

Audible Demands

• Ability to communicate orally and hear conversation

Visual Demands

• Use of computer and internet/internet-based systems
• Reading and preparing documents, reports, presentations, etc.

Environmental Conditions

• Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.
• Minimal risk of injury or work‑related illnesses.

Salary $12.97/hour

Schedule Days/Hours

Applicants Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Transcripts

Contact US:If you have any questions, please contact Human Resources at 724-925-4143 or via email [e-mail]

Westmoreland County Community College
145 Pavilion Lane, Youngwood, PA 15697
Westmoreland is an affirmative action, equal opportunity college.

Supplemental Questions

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