Clerk/ACT 101 Grant

Westmoreland County Community College; Youngwood (Westmoreland County); On-site; USD 17,000 - 19,000; Full time

Job summary

Westmoreland County Community College is seeking a Clerk/ACT 101 Grant to provide essential clerical support for the ACT 101 program. The role includes managing files, preparing agendas, and coordinating communications with students and stakeholders.

The position requires high school completion and basic office skills, with emphasis on accuracy, organization, and customer service. It involves working with ACT 101 personnel and mentors in a primarily on-site office setting.

Qualifications

• Requires proficiency in Microsoft Word and Excel.
• Entry-level knowledge of office technology and procedures.
• Strong verbal and written communication skills necessary.
• Ability to read and follow instructions and meet deadlines.
• Commitment to excellent customer service and organizational skills.

Responsibilities

• Provide general clerical support for ACT 101 personnel and the ACT 101 Mentoring and Advisory Board, including recordkeeping, agenda preparation, meeting organization, minutes, and stakeholder communications.
• Serve as the first point of contact for ACT 101 students and maintain student files, progress reports, transcripts, and related documents.
• Prepare routine documents and assist in creating program materials such as posters and workshop materials.
• Communicate with ACT 101 students through multiple channels, including newsletters and social media.

Skills

MS Word

MS Excel

Verbal & written communication

Organizational skills

Multi-tasking

Education

High School Diploma or Equivalent

Job description

Job Description

This position is responsible to provide general clerical support in accordance with the guidelines as outlined within the ACT 101 grant.

Position Details

Position Information

Position Title: Clerk/ACT 101 Grant

Division: Student Success(DIV)

Department: Act 101

Essential Job Functions

• Provide general clerical assistance for ACT 101 personnel and the ACT 101 Mentoring and Advisory Board. This includes, but is not limited to, general recordkeeping, agenda preparation, meeting organization, taking minutes, and communication with stakeholders.
• Serve as the first point of contact for ACT 101 students, and develop, organize, and maintain the student file system, including progress reports, transcripts, and any other documents pertaining to the student files.
• Prepare routine documents, and assist in the creation of program materials, e.g., posters, and workshop materials.
• Communicate with ACT 101 students through multiple modalities, including the ACT 101 newsletter and social media.

Other Job Functions

• Research and track conference opportunities for ACT 101 counselors and assist with arrangements for attendance and participation.
• Maintain supplies for both office and student items and cultural events.
• Maintain up-to-date with professional credentials, best practices, and current disciplines including continued educational requirements through certifications, seminars, training programs, etc.
• Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.
• Attend all required meetings and training.
• Perform additional grade-level support duties as assigned.

Knowledge, Skills, And Abilities

• Knowledge of Microsoft Word and Excel required.
• Entry-level knowledge of professional office and telephone technology and procedures required.
• Proficient verbal and written communication skills.
• Read, comprehend and follow instructions/work orders.
• Ability to consistently provide excellent customer service.
• Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.
• Identify problems and assist with problem solving.

Required Qualifications

• High school diploma or equivalent.
• Prior work performance must have met or exceeded appropriate work standards.
• PA Child Abuse History Clearance, PA Criminal Record Check Clearance, and FBI Federal Criminal History Record Clearance are required.

Preferred Qualifications

• 1-year work experience providing clerical support in a business office setting preferred.

Physical Demands

• Prolonged sitting
• Frequent standing/walking or otherwise moving around department/campus
• Repetitive finger/hand movements
• Occasional lifting up to 20 lbs.
• Occasional bending

Audible Demands

• Ability to communicate orally and hear conversation

Visual Demands

• Use of computer and internet/internet-based systems
• Reading and preparing documents, reports, presentations, etc.

Environmental Conditions

• Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.

Hazards

• Minimal risk of injury or work-related illnesses.

Salary

$12.97/hour

Schedule Days/Hours

Monday, Tuesday, Wednesday, Thursday, Friday

Posting Detail Information

Posting Number: S-2023-276-P

Number of Vacancies: 1

Desired Start Date:

Position End Date (if temporary):

Job Open Date: 09/23/2026

Job Close Date:

Open Until Filled: Yes

Special Instructions to Applicants

Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.