Clerical Support Supervisor — Office Ops Lead

State of Illinois; Springfield (IL); On-site; USD 59,000 - 83,000; Full time

Benefits offered by this job

Monday-Friday schedule

Flexible schedules

Health insurance

Pension plan

Parental leave

Deferred compensation

Sick days

Vacation days

Personal days

Paid holidays

Job summary

The Illinois Department of Healthcare and Family Services, Division of Medical Programs, Bureau of All Kids seeks an organized, detail-oriented Office Administrator V to supervise clerical staff and manage daily office functions.

The ideal candidate will have strong knowledge of office management practices and the ability to follow written and oral instructions. This is an in-office position with a Monday–Friday schedule.

Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/ business college and three (3) years of office experience; or completion of high school and five (5) years of Office Assistant experience; or five (5) years independent business experience
• Requires completion of a background check and self-disclosure of criminal history
• Requires the ability to maintain and utilize state issued equipment such as a laptop

Responsibilities

• Under general direction, serves as Clerical Support Supervisor by investigating problems that affect the operations of the Clerical Support Section
• Serves as working supervisor
• Serves as liaison with agency managers, the Governor’s Office and other state agencies by explaining the procedural aspects of the Clerical Support Unit
• Coordinates and implements new installations
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Education

Secretarial/business college (2 years)

High school diploma

Office experience

Job description

The Illinois Department of Healthcare and Family Services, Division of Medical Programs, Bureau of All Kids seeks an organized, detail-oriented Office Administrator V to supervise clerical staff and manage daily office functions.

The ideal candidate will have strong knowledge of office management practices and the ability to follow written and oral instructions. This is an in-office position with a Monday–Friday schedule.