Executive Administrative Assistant to Deputy Administrator

State of Illinois; United States; Remote; USD 78,000 - 100,000; Full time

Benefits offered by this job

Health Insurance

Pension Plan

Paid Parental Leave

Job summary

The Illinois Department of Healthcare and Family Services (HFS), Division of Medical Programs, is seeking an Administrative Assistant II to support the Administrator and coordinate daily office activities. The role requires strong organizational skills and the ability to handle complex administrative tasks in a fast-paced environment.

The ideal candidate will have four years of college and at least two years of professional experience, plus a solid understanding of office management practices.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Responsibilities

• Under administrative direction, serves as Medical Programs Administrative Assistant to the Deputy Administrator of Operations in the Division of Medical Programs.
• Confers with state and federal agency representatives and agency staff.
• Serves as liaison, conferring with the Governor’s Office, other state and federal agencies, and private organizations regarding the development, interpretation and installation of programs and procedures.
• Con fers with managers including but not limited to Bureau Chiefs to interpret and explain policies and procedures.

Skills

Office management

Education

Four-year college degree

Job description

The Illinois Department of Healthcare and Family Services (HFS), Division of Medical Programs, is seeking an Administrative Assistant II to support the Administrator and coordinate daily office activities. The role requires strong organizational skills and the ability to handle complex administrative tasks in a fast-paced environment.

The ideal candidate will have four years of college and at least two years of professional experience, plus a solid understanding of office management practices.