Clerical Support Specialist - Secret Clearance (On-Site)

Akima; Panama City (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Five Rivers Analytics, an Akima company, is hiring a Clerical Support / Secretary for our Panama City, FL location to provide non-personal office support up to the CUI level. The role supports multiple departments within NSWC PCD and covers a wide range of clerical tasks.

Responsibilities include reception, scheduling, records management, document formatting, and preparing reports; familiarity with SECNAV standards and Navy systems is preferred.

Qualifications

• Active Interim Secret clearance or higher (Secret preferred).
• High school diploma or equivalent required.
• Minimum 1 year of clerical/secretarial experience.
• Experience in government or military environment preferred.
• Experience supporting multiple teams or departments.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases (e.g., plant and minor property) and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

Skills

Reception skills

Communication

Multitasking

Team support

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Microsoft Project

Job description

Five Rivers Analytics, an Akima company, is hiring a Clerical Support / Secretary for our Panama City, FL location to provide non-personal office support up to the CUI level. The role supports multiple departments within NSWC PCD and covers a wide range of clerical tasks.

Responsibilities include reception, scheduling, records management, document formatting, and preparing reports; familiarity with SECNAV standards and Navy systems is preferred.