Clerical Support

Akima; Panama City (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Five Rivers Analytics, an Akima company, is hiring a Clerical Support / Secretary for our Panama City, FL location to provide non-personal office support up to the CUI level. The role supports multiple departments within NSWC PCD and covers a wide range of clerical tasks.

Responsibilities include reception, scheduling, records management, document formatting, and preparing reports; familiarity with SECNAV standards and Navy systems is preferred.

Qualifications

• Active Interim Secret clearance or higher (Secret preferred).
• High school diploma or equivalent required.
• Minimum 1 year of clerical/secretarial experience.
• Experience in government or military environment preferred.
• Experience supporting multiple teams or departments.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases (e.g., plant and minor property) and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

Skills

Reception skills

Communication

Multitasking

Team support

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Microsoft Project

Job description

Five Rivers Analytics, an Akima company, is looking to add to our existing team by adding a Clerical Support / Secretary at our Panama City, FL location. The Clerical Support Specialist will provide non-personal office support services up to the Controlled Unclassified Information (CUI) level. This role supports multiple departments within NSWC PCD and includes a wide range of clerical and administrative tasks.

Responsibilities

• Serve as receptionist: greet visitors, answer calls, and direct inquiries appropriately.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases (e.g., plant and minor property) and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

Qualifications

• Must have an active Interim Secret clearance or higher (a Secret preferred).
• High school diploma or equivalent required.
• Minimum of 1 year of work-related experience in a Clerical Support or Secretarial position.
• Prior clerical or administrative support experience in a government or military environment preferred.
• Experience supporting multiple teams or departments simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Project).
• Familiarity with government correspondence formats and records management systems preferred
• Ability to manage electronic calendars and meeting logistics.
• Strong written and verbal communication skills.
• Ability to edit documents for grammar, punctuation, and format.
• Excellent time management and multitasking abilities.
• Strong attention to detail and accuracy.
• Must be able to work full-time on-site.
• Ability to maintain confidentiality and handle CUI-level information appropriately.

Job ID

2026-26020

Work Type

On-Site

Company Description

Work Where it Matters

Five Rivers Analytics (FRA), an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At FRA, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, FRA provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, FRA delivers streamline operations in support of an increasingly fast-paced, complex, and dynamic digital environment.

As a FRA employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.