Clerical Assistant Role Details →

Climate Masters Inc.; Spanish Fort (AL); Sur place; USD 20 000 - 29 000; Plein temps

Avantages offerts par ce poste

Vacation

Competitive compensation

Résumé du poste

Climate Masters Inc. in Spanish Fort, AL, is seeking a full-time HVAC clerical assistant to support the headquarters team. The role emphasizes organization, data entry, filing, and reliable office teamwork in an in-office setting at 30850 Jay Dr.

You will handle telephone inquiries, maintain filing systems, document management, and collaborate with service and sales teams to ensure smooth operations daily.

Qualifications

• Impeccable organization to manage daily office workflows and records.
• Fast, accurate typing for customer data and correspondence.
• Experience with filing systems and document management.
• Professional telephone handling and routing inquiries to the right team.

Responsabilités

• Answer multi-line phones and route inquiries to appropriate staff.
• Maintain physical and digital filing systems for customer documents and service records.
• Perform timely data entry to support service and sales teams and internal logs.

Connaissances

Organization

Typing

Data entry

Filing

Telephone handling

Outils

Microsoft Office

Windows

Description du poste

Welcome local administrative job seekers to Climate Masters in Spanish Fort. We are offering a full-time, in-office position for an HVAC clerical assistant supporting our headquarters team at 30850 Jay Dr. If you thrive on organization and dependable office teamwork, explore the position details below or submit your application today.

Front Office Linchpin

The Linchpin of Our Front Office

At Climate Masters, our front office is the heartbeat of our company, where organizational, task management, and communication skills are the linchpin of the Climate Masters family. In this role, maintaining open lines of communication across all departments keeps our entire team connected, coordinated, and operating seamlessly.

As an HVAC clerical assistant at Climate Masters, you serve as the central coordination point for our administrative operations at the Spanish Fort headquarters. This essential position calls for expertise in Microsoft Office, Windows, and physical file management to maintain clean records, accurate tracking, and dependable office workflows. Founded in 1967 by Jack and Sandra Morrison and now led by the second generation, our family business values dependable teamwork and long-term commitment.

As our clerical assistant, your daily duties center around four essential operational pillars:

Telephone Answering

Handle multi-line telephone answering to assist incoming callers, address customer questions, and route inquiries to the right team members.

Filing

Manage physical and digital filing systems to ensure customer documentation, service records, and office files remain meticulously organized and instantly accessible.

Draft and coordinate professional written correspondence with customers, equipment vendors, and colleagues across all departments.

Data Entry

Perform timely, accurate data entry supporting both the service and sales teams across daily operations and internal logs.

Candidate Qualifications

Requirements

To succeed in this role, applicants must demonstrate the following three core capabilities:

• Demonstrated capacity for impeccable organization, managing daily office workflows, prioritizing concurrent tasks, and maintaining structured records.
• Proven typing proficiency ensuring fast, accurate entry of customer data, correspondence, and administrative documentation.

General Office Duties

Proven ability in general office duties, with practical hands-on experience valued in place of formal education.

Compensation & Terms

We provide the following verified terms for the clerical assistant role at our Spanish Fort office:

Competitive Compensation

Competitive compensation of $18.00 per hour, providing dependable earnings that recognize administrative skill and organizational accuracy.

Vacation

Vacation to rest, recharge, and maintain a healthy work-life balance throughout the year.

Company Culture

A Message from Our Leadership

Hear co-owner Richard Morrison discuss the company culture and what makes Climate Masters a great workplace for dedicated professionals across our organization. If you have questions about our team, feel free to contact us directly.

Common Inquiries

Frequently Asked Questions

Review key details regarding front-office expectations and work environment at our Spanish Fort headquarters located at 30850 Jay Dr.

Where is this position located?

This is an in-office role located at our main headquarters in Spanish Fort, AL.

What software programs will I need to use?

You will primarily be operating Microsoft Office (Word, Excel) and Windows. Proficiency with basic office software and data entry is required, and we will train you on our specific industry CRMs.

What does a typical day look like for the Clerical Assistant?

You will be the organizational hub of the office! A typical day involves answering multi-line phones, managing physical and digital filing, corresponding with customers and vendors, and supporting both the service and sales teams with data entry.