Retail HVAC Office Administrator

Frank's Air Conditioning; Florida; On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Dynamic team environment

Job summary

Frank's Air Conditioning in Saint Cloud, FL seeks an organized administrative professional to support daily HVAC office operations. You will manage inventory, payroll, scheduling, and store documentation while coordinating onboarding and vendor communications.

Candidates should have strong Microsoft Office and POS skills, plus excellent written and verbal communication. Bilingual English/Spanish is a plus in this busy retail environment.

Qualifications

• High school diploma or equivalent required.
• Office administration or customer service experience preferred.
• Proficiency with Microsoft Office and POS systems.
• Excellent written and verbal communication and strong organizational skills.
• Spanish language skills are a plus.

Responsibilities

• Oversee daily office operations for store functions.
• Manage inventory, purchase orders, and shipment tracking.
• Process payroll and manage employee scheduling.
• Maintain sales records and store documentation.
• Coordinate onboarding and training for new staff.

Skills

Office administration

Retail management

Customer service

Microsoft Office

Bilingual English/Spanish

Time management

Education

High school diploma

Tools

POS systems

Excel

Inventory software

Job description

About This Role

We’re seeking a highly organized and detail-oriented professional to support daily HVAC office operations through administrative task management and departmental coordination.

Key Responsibilities

• Oversee daily office operations for retail store functions
• Manage inventory, purchase orders, and shipment tracking
• Handle customer inquiries and resolve issues
• Process payroll, manage employee scheduling, and track timekeeping
• Maintain sales reports, financial records, and store documentation
• Assist with new employee onboarding, training, and paperwork
• Coordinate store meetings, vendor communication, and correspondence
• Enforce policy and regulatory compliance
• Support marketing efforts including promotions and social media
• Provide administrative support to store leadership

Requirements

• High school diploma or equivalent minimum
• Office administration, retail management, or customer service experience preferred
• Microsoft Office proficiency (Word, Excel, Outlook) and POS systems knowledge
• Strong written and verbal communication abilities
• Bilingual in English and Spanish is a plus
• Organizational, problem-solving, and time-management skills
• Multitasking capability in fast-paced environments
• Retail operations and inventory management knowledge preferred

Benefits

• Competitive salary and benefits package
• Professional development and career growth opportunities
• Dynamic, supportive work environment

Job Details

• Department: Office
• Job Type: Full-Time
• Location: Saint Cloud, FL
• Posted: August 1, 2025

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