Administrative Assistant

Black Jack Air and Mechanical; Sarasota (FL); Presencial; USD 21.000 - 30.000; A tiempo parcial

Descripción de la vacante

Black Jack Air and Mechanical, based in Sarasota, FL, seeks a part-time Administrative Assistant to support daily office operations on-site. You will handle calls, schedule appointments, and maintain records for HVAC projects, while coordinating communications between technicians, vendors, and customers.

The role involves document preparation, data entry, and providing clerical support to leadership and field teams, with emphasis on reliability and attention to detail in a service-focused

Formación

• Strong administrative support skills, including filing, scheduling, and correspondence.
• Professional phone etiquette and client-facing communication.
• Experience handling confidential information and supporting management tasks.
• Proficient data entry and basic office software operations.

Responsabilidades

• Handle incoming calls and schedule appointments for HVAC and home projects.
• Maintain organized records and update customer information.
• Provide clerical support to leadership and field teams.
• Assist with document preparation and communication between technicians, vendors, and customers.
• Coordinate service estimates and follow up with clients to ensure satisfaction.

Conocimientos

Administrative assistance

Phone etiquette

Executive administrative assistance

Clerical skills

Educación

High school diploma or equivalent

Herramientas

CRM software

Descripción del empleo

Company Description

Based in Sarasota, FL and serving the area since 2009, the company specializes in commercial HVAC services and custom home climate solutions. Recognized as the #1 luxury property A/C contractor in Sarasota, the team focuses on high-quality workmanship and reliable service for residential and commercial clients. Applicants can expect to join a company that values professionalism, customer satisfaction, and long-term client relationships. The organization offers an environment where attention to detail and responsive service are central to its operations.

Role Description

The Administrative Assistant role is a part-time, on-site position located in Sarasota, FL. This role supports day-to-day office operations by handling incoming calls, scheduling appointments, and maintaining organized records for HVAC and custom home projects. Responsibilities include managing correspondence, assisting with document preparation, updating customer information, and providing general clerical support to leadership and field teams. The Administrative Assistant will also help coordinate service estimates, follow up with clients, and ensure smooth communication between technicians, vendors, and customers.

Qualifications

• Candidates should possess strong Administrative Assistance skills, including organizing files, managing schedules, and supporting daily office workflows.
• Candidates should possess effective Phone Etiquette and Communication skills, with a professional demeanor when interacting with clients, vendors, and team members.
• Candidates should possess Executive Administrative Assistance capabilities, such as preparing documents, handling confidential information, and supporting management tasks.
• Candidates should possess solid Clerical Skills, including data entry, document formatting, and basic office software proficiency.
• Additional beneficial qualifications include prior experience in a service-based or construction/HVAC environment, familiarity with scheduling or CRM software, reliability and attention to detail, and a high school diploma or equivalent.