Clerical Assistant — Impactful State Office Support

State of Indiana; Plainfield (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health benefits package

Wellness rewards program

HSA with employer contribution

Pension options

Job summary

The State of Indiana seeks a Clerical Assistant for the Reception Diagnostic Center in Plainfield. The role focuses on the facility packet room, record-keeping, electronic filing, document archiving, and classification notices. Strong prioritization and multitasking abilities help you thrive as a key team member.

You will contribute to a collaborative environment while handling general office tasks, mail, and customer service. A high school diploma is required; further training is provided.

Qualifications

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Active listening skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.

Responsibilities

• Supports daily operations by performing general office tasks.
• Greets visitors and directs them to the appropriate person.
• Answers phones, takes messages, or transfers calls.
• Sorts and routes mail; prepares outgoing mail.
• Operates office machines and computers.
• Maintains and organizes office files.
• Delivers messages and runs errands.
• Maintains inventory, orders and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

Skills

General office knowledge

MS Office

Active listening

Written and verbal communication

Organizational skills

Attention to detail

Independent work

Customer service

Handling sensitive information

Education

High School Diploma or GED

Job description

The State of Indiana seeks a Clerical Assistant for the Reception Diagnostic Center in Plainfield. The role focuses on the facility packet room, record-keeping, electronic filing, document archiving, and classification notices. Strong prioritization and multitasking abilities help you thrive as a key team member.

You will contribute to a collaborative environment while handling general office tasks, mail, and customer service. A high school diploma is required; further training is provided.