Clerical Assistant — Detail-Driven Office Support

IN Auditor of State; Plainfield (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Education Reimbursement

LinkedIn Learning access

Free Parking

Job summary

The State of Indiana is hiring a Clerical Assistant for the Reception Diagnostic Center in Plainfield. You will support the facility packet room, record keeping, electronic filing, document archiving, and classification notifications.

The role emphasizes teamwork and accurate, confidential record‑keeping. You will work with support staff to meet facility goals, handle multiple tasks, and maintain organized records.

Qualifications

• Working knowledge of general office functions and clerical procedures
• Basic computer skills
• Active listening skills
• Effective written and verbal communication skills
• Organizational skills with the ability to prioritize tasks effectively
• Attention to detail and proofreading skills
• Ability to use Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
• Ability to work independently
• Ability to provide effective and professional customer service to internal and external parties

Responsibilities

• Supports the daily operations of an organization by performing general office tasks
• Greets visitors and directs them to the appropriate person according to their needs
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
• Accurately maintains and organizes office files
• Delivers messages and run errands
• Maintains inventory, orders, and distributes supplies
• Completes tasks or projects assigned by supervisor in a timely manner

Skills

General office functions

Clerical procedures

Active listening

Written and verbal communication

Organizational skills

Attention to detail

Microsoft Office Suite knowledge

Education

High School Diploma or HSE

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The State of Indiana is hiring a Clerical Assistant for the Reception Diagnostic Center in Plainfield. You will support the facility packet room, record keeping, electronic filing, document archiving, and classification notifications.

The role emphasizes teamwork and accurate, confidential record‑keeping. You will work with support staff to meet facility goals, handle multiple tasks, and maintain organized records.