Clerical Assistant II: Records, Scheduling & Admin Support

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's State Correctional Institution Phoenix is seeking a Clerical Assistant 2 to help keep the office organized and efficient. You will support daily operations with accurate record-keeping and clear communication.

This role offers a steady schedule, 37.5 hours per week, and a starting salary of $36,831. Telework is not available; you will work on site in Elizabethtown area, contributing to essential administrative functions.

Qualifications

• Six months as Clerical Assistant 1 or equivalent.
• High school diploma or equivalent.
• Keyboarding skills to meet speed and accuracy standards.
• Experience with Microsoft Office and basic software.

Responsibilities

• Answer calls, direct inquiries, operate the switchboard, and handle mail processing.
• Type and review correspondence, correct errors, and distribute completed documents.
• Coordinate meetings, appointments, and videoconferences and prepare meeting minutes.
• Maintain filing systems, update databases, and archive materials.
• Enter data, track supplies, and provide general workflow support.
• Copying, scanning, emailing, and basic office upkeep as assigned.

Skills

Keyboarding

PC navigation

Communication skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Commonwealth of Pennsylvania's State Correctional Institution Phoenix is seeking a Clerical Assistant 2 to help keep the office organized and efficient. You will support daily operations with accurate record-keeping and clear communication.

This role offers a steady schedule, 37.5 hours per week, and a starting salary of $36,831. Telework is not available; you will work on site in Elizabethtown area, contributing to essential administrative functions.