Clerical Specialist II — Office Ops & Records

Commonwealth of Pennsylvania; Clinton Township (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections seeks a Clerical Assistant 2 to help keep the office organized and productive. You will play a key role in handling phone coverage, mail, documents, scheduling, and records to support staff across the institution.

This full-time position involves 37.5 hours per week (8:00am–4:00pm, Mon–Fri) with no telework option. The starting annual salary is $36,831, before taxes, with mandatory training and CJIS compliance requirements.

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Phone Coverage: Answer, make, and direct calls while recording and distributing messages
• Mail Processing: Receive, sort, and distribute incoming mail and prepare outgoing packages
• Document Handling: Type, review, correct, and distribute documents and correspondence
• Scheduling Support: Organize appointments, meetings, and videoconferences and prepare meeting minutes
• Record Maintenance: Maintain filing systems, databases, spreadsheets, reports, and end of year archives
• Office Operations: Compile office records, enter data, track supplies, and complete general tasks including photocopying and scanning

Education

High school diploma

6 months Clerical Assistant 1 experience

Job description

The Commonwealth of Pennsylvania's Department of Corrections seeks a Clerical Assistant 2 to help keep the office organized and productive. You will play a key role in handling phone coverage, mail, documents, scheduling, and records to support staff across the institution.

This full-time position involves 37.5 hours per week (8:00am–4:00pm, Mon–Fri) with no telework option. The starting annual salary is $36,831, before taxes, with mandatory training and CJIS compliance requirements.