Clerical Assistant II - Organized Office Support

Commonwealth of Pennsylvania; Huntsville (PA); On-site; USD 37,000 - 54,000; Full time

Job summary

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 at the State Correctional Institution at Dallas to keep daily office tasks organized. You will handle calls, prepare documents, manage records, and support staff to ensure smooth operations.

The role emphasizes accuracy, teamwork, and clear communication in a busy correctional facility. Requires strong computer skills, keyboarding, and experience with Microsoft Office tools.

Qualifications

• Six months as Clerical Assistant 1 or equivalent experience.
• High school diploma or equivalent.
• Two years or more of experience with Microsoft systems (Word/Excel/Outlook) and other software.
• Must pass background check and CJIS compliance requirements.

Responsibilities

• Answer, make, and direct phone calls and record messages.
• Receive, sort, and distribute mail and prepare outgoing packages.
• Type, review, correct, and distribute documents and correspondence.
• Schedule appointments, meetings, and videoconferences and prepare minutes.
• Update filing systems, databases, reports, and spreadsheets.
• Coordinate office activities and maintain an orderly workspace.

Skills

Communication skills

Keyboarding

Computer literacy

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams/Zoom

Job description

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 at the State Correctional Institution at Dallas to keep daily office tasks organized. You will handle calls, prepare documents, manage records, and support staff to ensure smooth operations.

The role emphasizes accuracy, teamwork, and clear communication in a busy correctional facility. Requires strong computer skills, keyboarding, and experience with Microsoft Office tools.