Clerical Assistant 2 - Buchanan Forest District

Commonwealth of Pennsylvania; Pennsylvania; Presencial; USD 32.000 - 46.000; Jornada completa

Descripción de la vacante

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 with the Department of Conservation and Natural Resources to support office operations and staff, while serving the public with accurate information.

This role emphasizes timekeeping, records management, and coordination of permits and revenue processing, with occasional travel for meetings and trainings. No telework is available; standard hours are 8:00 AM–4:00 PM, Monday through Friday.

Formación

• Six months as Clerical Assistant 1 or
• Graduation from high school or
• An equivalent combination of experience and training.

Responsabilidades

• Review timesheets, calculate overtime, maintain work schedules, and enter time in SAP.
• Assist callers, visitors, and email inquiries by providing information or directing them to the correct staff member.
• Maintain files, Hazardous Substance database, automotive database, and conference room reservation system.
• Assist with dispatcher duties, and record fire and weather information.
• Issue and enter camping permits, fuelwood permits, stone permits, and other sale items via Aspira system.
• Prepare mail, type correspondence, open IT tickets, and maintain office supplies and publications.

Conocimientos

Timekeeping

Public interaction

Record management

Dispatch and reporting

Permits and revenue processing

Office operations

Educación

Graduation from high school

Equivalent combination of experience and training

Herramientas

SAP

Aspira system

Descripción del empleo

As a Clerical Assistant 2 with the Department of Conservation and Natural Resources, you will help keep office operations running smoothly while working with dedicated staff. This role allows you to grow your administrative skills in a supportive environment.

Join a team that values accuracy, service, and pride in its mission.

This position plays an important role in supporting office operations, assisting staff, and helping the public.

As a Clerical Assistant 2, you will perform the following duties:

• Timekeeping Support:Review timesheets, calculate overtime, maintain work schedules, and enter time in SAP
• Public Interaction:Assist callers, visitors, and email inquiries by providing information or directing them to the correct staff member
• Record Management:Maintain files, Hazardous Substance database, automotive database, and conference room reservation system
• Dispatch and Reporting:Assist with dispatcher duties, and record fire and weather information
• Permit and Revenue Processing:Issue and enter camping permits, fuelwood permits, stone permits, and other sale items via Aspira system
• Office Operations:Prepare mail, type correspondence, open IT tickets, and maintain office supplies and publications

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00AM to 4:00PM, Monday thru Friday with a 30-minute lunch.
  • Occasional travel is required to attend meetings, workshops, or trainings relevant to the position.
  • Overtime may be required in emergency situations such as wildfire suppression and search and rescue.
• Telework:You will not have the option to telework in this position.

Salary:

In some cases, the starting salary may be non-negotiable.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

This position issubject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)

• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting.

• Transfer (Only current civil service employees who hold the same job title will qualify for transfer to another agency.)

• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting.

• Voluntary Demotion
• Reinstatement (Former civil service employees may only be reinstated to the job title from which they resigned. Current civil service employees are not eligible through reinstatement.)

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Clerical Assistant 1
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower class(es) by the posting closing date with no break in service.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.