Clerical Assistant 2

Commonwealth-of-Pennsylvania; Knobsville (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Conservation and Natural Resources seeks a Clerical Assistant 2 to support office operations, assist staff, and serve the public. The role emphasizes accuracy, service, and mission alignment, with opportunities to grow administrative skills in a supportive environment.

Key duties include timekeeping in SAP, handling public inquiries, managing records and databases, assisting dispatch and reporting, processing permits via Aspira, and performing

Qualifications

• Six months as Clerical Assistant 1 or graduation from high school or equivalent.
• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

Responsibilities

• Timekeeping support: review timesheets, calculate overtime, maintain work schedules, and enter time in SAP.
• Public interaction: assist callers, visitors, and email inquiries by providing information or directing them to staff.
• Record management: maintain files, Hazardous Substance database, automotive database, and conference room reservations.
• Dispatch and reporting: assist with dispatcher duties and record fire and weather information.
• Permit and revenue processing: issue and enter camping, fuelwood, stone permits, and other sale items via Aspira.
• Office operations: prepare mail, type correspondence, open IT tickets, and maintain office supplies.

Skills

Timekeeping

Public interaction

Record keeping

Dispatch and reporting

Permit processing

Office operations

Education

High school diploma

Tools

SAP

Aspira

Job description

As a Clerical Assistant 2 with the Department of Conservation and Natural Resources, you will help keep office operations running smoothly while working with dedicated staff. This role allows you to grow your administrative skills in a supportive environment.

Join a team that values accuracy, service, and pride in its mission.

This position plays an important role in supporting office operations, assisting staff, and helping the public.

As a Clerical Assistant 2, you will perform the following duties:

• Timekeeping Support: Review timesheets, calculate overtime, maintain work schedules, and enter time in SAP
• Public Interaction: Assist callers, visitors, and email inquiries by providing information or directing them to the correct staff member
• Record Management: Maintain files, Hazardous Substance database, automotive database, and conference room reservation system
• Dispatch and Reporting: Assist with dispatcher duties, and record fire and weather information
• Permit and Revenue Processing: Issue and enter camping permits, fuelwood permits, stone permits, and other sale items via Aspira system
• Office Operations: Prepare mail, type correspondence, open IT tickets, and maintain office supplies and publications

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00AM to 4:00PM, Monday thru Friday with a 30-minute lunch.
  • Occasional travel is required to attend meetings, workshops, or trainings relevant to the position.
  • Overtime may be required in emergency situations such as wildfire suppression and search and rescue.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • Your score may be lower than deserved.
  • You may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.